How to bid on Chilled & Hot Water Piping Interconnection Works for the State Department

What the State Department is buying

The U.S. Department of State is seeking supply and services for chilled and hot water piping interconnection work. This project involves connecting the existing plant room to the new SPX Building at the U.S. Embassy in New Delhi, India. This is a construction opportunity for vendors specializing in piping and HVAC related installations.

Key dates and deadlines

The Request for Quotation (RFQ) was published on July 24, 2026. If you wish to attend the site visit, you must confirm your participation by August 1, 2026, at 5:00 p.m. India time. The site visit itself will take place on August 5, 2026, at 11:00 a.m. India time. All requests for clarification must be submitted by August 6, 2026, at 2:00 p.m. India time.

Quotations are due on or before August 11, 2026, at 2:00 p.m. India time. This corresponds to August 11, 2026, at 4:30 AM ET. Submissions after this deadline will be rejected.

Who this opportunity suits

This opportunity is suitable for construction firms with expertise in chilled and hot water piping systems, particularly those with experience in interconnection works between existing and new building infrastructure. Vendors should be prepared to work on-site at the U.S. Embassy in New Delhi, India. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.

How to respond

To access the solicitation, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents, though not for all bids.

Quotations must be submitted electronically via email to [email protected]. The subject line of your email must be “Solicitation No. 191N6526Q0095 for Chilled & Hot Water Piping Interconnection Works”. Ensure your email attachments do not exceed 10MB; if larger, split your submission into multiple emails, each under 10MB. Incomplete submissions or those sent to the wrong email address will not be accepted.

Your quotation must be in English and include Section A (Pricing), Section L (Representations and Certifications), and any additional information required in Section J. You must also provide proof of System for Award Management (SAM) registration. While you can submit an offer without immediate SAM registration, you must be registered within 30 days after award or three days prior to the first invoice, whichever comes first. It is strongly recommended to begin SAM registration immediately.

Practical tips for a competitive response

Carefully review all sections of the Request for Quotation, especially Section J for specific instructions and Section A for pricing details. Ensure all required forms and certifications are completed accurately and thoroughly. Incomplete submissions are a common reason for rejection.

Pay close attention to the submission deadline and time zone. Submitting your quotation well in advance can help avoid last-minute technical issues. If attending the site visit, prepare questions in advance to clarify any ambiguities in the solicitation. This also demonstrates your engagement and understanding of the project requirements.

Since the award may be based on initial proposals without discussions, make your first submission as strong and comprehensive as possible. Clearly articulate your firm's capabilities and experience relevant to chilled and hot water piping interconnection work. Ensure your pricing is competitive and reflects a clear understanding of the scope of work.