How to bid on HVAC Replacement for the FAA at Cedar City, UT

What the FAA is buying and why it matters

The Federal Aviation Administration (FAA) needs a small business to replace two existing HVAC units at its Cedar City, Utah ARSR facility. This project includes removing and disposing of the old units, ducting, controls, and related components. The contractor will then provide and install two new 15-ton HVAC units, which must be American-made, along with associated components. The work also involves replacing ceiling tiles in the equipment room and all LED lights in both the equipment and radio rooms.

This is a firm fixed-price contract with an estimated value between $250,000 and $500,000. The projected period of performance is approximately 60 calendar days. This opportunity is set aside specifically for small business concerns, making it a good target for eligible firms.

Key dates and what happens at the deadline

The solicitation was published on August 03, 2026. If you have questions, Requests for Information (RFIs) are due by August 11, 2026, at 2:00 PM EDT. Proposals must be received by email no later than August 20, 2026, at 3:00 PM EDT. Any proposal received after this time and date will not be considered.

There was an optional site visit on July 30, 2026. No individual site visits will be permitted.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in plumbing, heating, and air conditioning contracting. The NAICS code for this acquisition is 238220, with a size standard of $19 million. Firms with experience in HVAC system replacement, ducting, controls, and related electrical and ceiling work will be well-suited.

The requirement for American-made HVAC units means vendors should ensure their proposed equipment meets this specification.

How to respond to this solicitation

To respond, you must submit both a technical proposal and a cost proposal. These must be prepared in accordance with Clause SA18 – Proposal Content, outlined in Section L, pages 58-59 of the Screening Information Request (SIR).

Proposals should be submitted electronically in either Microsoft WORD format or portable document format (PDF). The FAA email server restricts file size to 10MB per email, so you may need to send multiple emails. Email your proposal to [email protected] and [email protected] by the deadline. Ensure Section 19, Acknowledgment of Amendments, is completed and returned with your bid.

You must be currently registered in the System for Award Management (SAM) database to be considered for award.

Practical tips for a competitive response

Carefully review the entire Screening Information Request (SIR) document, especially the Statement of Work (SOW) and Clause SA18 – Proposal Content. Pay close attention to the specific requirements for the new HVAC units, including the 15-ton capacity and the American-made mandate.

Ensure your proposal addresses all requested information. If any requested information is not furnished, your proposal may be determined non-responsive. Double-check that your electronic submission adheres to the specified format and file size limits to avoid delivery issues.