How to bid on CDC ARSR HVAC Replacement for the Federal Aviation Administration

What the FAA is buying and why it matters

The Federal Aviation Administration (FAA) requires two new HVAC units to be installed at a facility in Cedar City, Utah. This project involves removing existing HVAC units, ducting, controls, and related components, then providing and installing two new York 15-Ton Air-Cooled Self-Contained Packaged Air Conditioning Units, or an approved equal, along with all associated components.

This is a firm fixed-price contract opportunity specifically set aside for small business concerns. The estimated project cost is between $250,000 and $500,000, with a projected performance period of approximately 60 calendar days. This is a significant opportunity for small businesses specializing in HVAC installation.

Key dates and what happens at the deadline

The solicitation was published on July 13, 2026. There is an optional site visit scheduled for July 30, 2026, at 10:00 AM ET. To attend, you must provide advanced notice via email by July 27, 2026, at 3:00 PM ET. If no attendance notices are received, the site visit will be canceled without notice.

All questions and requests for information must be emailed no later than August 4, 2026, at 2:00 PM EDT. Proposals must be received by email no later than August 13, 2026, at 3:00 PM EDT. Any proposals received after this date and time will not be considered.

Who this opportunity suits

This opportunity is ideal for small business concerns specializing in plumbing, heating, and air conditioning contracting. The NAICS code for this acquisition is 238220 – Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 Million.

Firms with experience in removing and installing commercial HVAC systems, particularly those familiar with packaged air conditioning units, will find this project suitable. The project location is Brian Head, UT, near Cedar City, UT.

How to respond to this solicitation

To access the solicitation documents, you should first attempt to download the attached Screening Information Request (SIR) document(s) from the portal. If downloading is not possible, requests for copies must be made in writing via email to [email protected] and [email protected].

Proposals must be submitted electronically via email to [email protected] and [email protected]. The submission should be in Microsoft WORD format or portable document format (PDF), not in a zipped format. Be aware that the FAA email server restricts file size to 10MB per message, so you may need to send multiple emails.

Your proposal must include both a technical proposal and a cost proposal, in accordance with Clause SA18 – Proposal Content outlined in Section L, pages 58-59 of the SIR. Ensure all requested information is furnished, as incomplete proposals may be deemed non-responsive.

Tips for a competitive response

Carefully review the Statement of Work (SOW) and all sections of the Screening Information Request (SIR) to fully understand the FAA's requirements. Pay close attention to the specific model of HVAC unit requested (York 15-Ton Air-Cooled Self-Contained Packaged Air Conditioning Units DSV180C2S5VDA3A00) or ensure any proposed equal meets all specifications.

If you plan to attend the optional site visit, make sure to send your advanced notice by the July 27, 2026, deadline. This is the only scheduled site visit, and no individual visits will be permitted. Attending can provide valuable insights into the project site and conditions.

Prepare your questions for the FAA and submit them by the August 4, 2026, deadline. Remember that telephone inquiries will not be accepted, and no questions will be answered during the site visit unless the Contracting Officer or their representative is present. Ensure your firm is currently registered in the System for Award Management (SAM) database, as this is required for contract award.