Bid guide
How to bid on Bulk Propane Supply Services for Fermilab
What Fermilab is buying and why it matters
Fermilab, an agency under the Department of Energy, is looking for contractors to provide bulk propane supply and related services. This includes delivering propane, installing and removing storage tanks, and maintaining supplier-owned equipment at various locations in Batavia, Illinois. Services will be needed on both a scheduled basis and as needed.
This opportunity is important for vendors in the propane supply industry as it offers a chance to secure a subcontract with a government entity. The subcontract will have a base period with potential extension years, providing a stable business relationship. Pricing will be tied to an indexed propane market rate plus a fixed distribution fee.
Key dates and what happens at the deadline
The solicitation was published on July 24, 2026. A site visit for interested offerors is scheduled for August 5, 2026, at 10:00 AM Central Time. This is an important chance to understand the specific requirements and locations.
The deadline for submitting proposals is August 14, 2026, at 4:00 PM Central Time. All proposals must be submitted by this time. No late proposals will be considered.
Who this opportunity suits
This opportunity is suitable for businesses specializing in bulk propane supply and distribution. Firms with experience in installing and removing propane storage tanks, as well as maintaining related equipment, will be well-suited.
The relevant category for this solicitation is supplies, specifically related to fuel and energy provision. Vendors should have the logistical capability to serve multiple locations within Batavia, Illinois, and manage both scheduled and on-demand deliveries.
How to respond to this solicitation
To access the full details of this opportunity, you need to click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid.
You may need to create a free account on the portal to view all the solicitation documents. However, for many bids, you can view documents without an account.
Tips for a competitive response
When preparing your proposal, clearly outline your experience with bulk propane supply, tank installation and removal, and equipment maintenance. Provide details on your capacity to handle both scheduled and urgent deliveries.
Attend the site visit on August 5, 2026, if possible. This will give you a better understanding of the scope and allow you to ask clarifying questions. Ensure your pricing structure clearly reflects the indexed market rate plus your fixed distribution component. Review all terms and conditions carefully before submitting your proposal.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Energy, Department of; the original posting controls.