Bid guide
How to bid on Brand Name or Equal Hausted Ophthalmology Chair for the VA Fargo
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is conducting market research for two Hausted ESC2 Reverse Trend Surgi Chairs or equivalent products. This includes associated power cords, wrist rests, and switches. This is an opportunity for businesses to show they can provide these specialized ophthalmic goods.
The VA uses this information to understand the market and identify potential suppliers. Your response helps the VA determine if there are enough qualified sources for a future solicitation.
Key dates and what happens at the deadline
Your response is due by August 6, 2025, at 5:00 PM Mountain Time. This is a firm deadline, and late submissions may not be considered.
This is a Sources Sought Notice, not a request for quotes or a formal solicitation. After reviewing responses, the VA may decide to publish a solicitation announcement. If a solicitation is published, you will need to respond to that separate announcement to be considered for a contract award.
Who this opportunity suits
This opportunity is suitable for authorized distributors of Hausted products or authorized distributors of an equal manufacturer. The relevant NAICS code is 339115, Ophthalmic Goods Manufacturing, with a small business size standard of 1000 employees.
The VA is interested in responses from all business sizes, including Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Hubzone, 8(a), small, small disadvantaged, woman-owned small businesses, and large businesses.
How to respond
To respond, you must email your information to Dennis Salmonsen, Contract Specialist, at [email protected]. Make sure to include the Sources Sought No. in the subject line of your email.
Your response must include your company name, point of contact name, email address, phone number, Unique Entity ID (UEI) from SAM, and your business size for NAICS code 339115. If applicable, list your GSA Contract or Federal Supply Schedule number, manufacturer name, and product origin. You must also state if your firm is a Nonmanufacturer under the Nonmanufacturer Rule and check the applicable boxes regarding business size and practices. An Authorized Distributor Letter from the manufacturer is required if you are not the manufacturer. You can also provide comments or concerns about the draft Statement of Work.
Tips for preparing a competitive response
Carefully review the draft Statement of Work (SOW) to ensure your product or service aligns with the requested items. If you offer an 'equal' product, be prepared to clearly demonstrate how it meets or exceeds the salient characteristics outlined in the SOW.
Ensure all required information is included in your email response. Double-check your UEI number and business size classification. If you are a small business, clearly state your socio-economic status. Providing a clear and concise response that directly addresses all requested points will help the VA evaluate your capabilities effectively.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.