How to bid on Boiler Repair for Hudson Valley VAHCS - Montrose Campus

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking a mechanical contractor to replace a damaged Webster burner assembly on Boiler #2 at the VA Hudson Valley Healthcare System Montrose Campus in New York. This work includes replacing related gas, oil, air, atomization, control, and safety field devices.

The project also involves refractory repairs, installing hard-piped atomizing lines, and engineering and installing a propane tank and header sized for all four boilers at the facility. The contractor will be responsible for startup, testing, commissioning, documentation, and training VA staff, all in accordance with VA specifications and safety manuals. This is a significant equipment repair project for a critical facility.

Key dates and what happens at the deadline

This is a Request for Information (RFI), published on July 21, 2026. The deadline for responses is August 07, 2026, at 10:00 AM ET. For an RFI, the deadline is typically for submitting questions or statements of interest, and sometimes for providing capability statements. It is not a binding bid submission, but it is an opportunity to show your interest and capabilities to the agency.

Who this opportunity suits

This opportunity is suitable for experienced mechanical contractors specializing in boiler repair, maintenance, and installation, particularly those with expertise in industrial burners and associated control systems. Firms with a strong background in working with government agencies, especially the VA, and those familiar with VA specifications and safety manuals, will find this a good fit. The relevant category for this work is equipment repair and installation.

How to respond

To access the full details of this opportunity, you need to go to the original source portal. Click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need to create a free account to view all documents, though this is not always required for every bid.

Practical tips for preparing a competitive response

Even for an RFI, clearly demonstrate your firm's specific experience with similar boiler repair and replacement projects, especially those involving Webster burners and complex control systems. Highlight any experience working within VA or other federal facility guidelines and safety protocols. Detail your team's qualifications and certifications relevant to this type of mechanical work.

If you have questions about the scope or specifications, submit them before the deadline. Your questions can show your understanding of the project and help the agency refine its requirements for a future solicitation. Ensure any capability statement you submit directly addresses the specific requirements outlined in the RFI, such as refractory repairs, propane system installation, and staff training.