How to bid on Boiler Preventative & Corrective Maintenance Services for the Department of Energy

What the agency is buying and why it matters

The Department of Energy needs a contractor to provide preventative and corrective maintenance services for heating boilers and related components. This includes scheduled inspections, cleaning, testing, calibration, adjustments, and repairs to ensure safe and efficient operation.

The work involves boilermaker services to disassemble, clean, and reassemble boilers at the New Muon Lab and Central Utility Building, followed by startup and tuning. The selected contractor must supply qualified staff, tools, equipment, transportation, materials, and ensure safety compliance, providing all necessary service reports.

Key dates and what happens at the deadline

This solicitation was published on August 05, 2026. The deadline for submitting your response is September 04, 2026, at 6:00 PM ET. All proposals must be submitted by this time.

Who this opportunity suits

This opportunity is suitable for firms specializing in equipment maintenance, particularly those with expertise in heating boiler systems and boilermaker services. Vendors should have experience with preventative and corrective maintenance, including inspections, cleaning, testing, calibration, and repairs. The contractor must be able to provide all necessary personnel, tools, equipment, and materials.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all documents, though this is not always required.

Tips for preparing a competitive response

When preparing your response, clearly detail your firm's experience with boiler maintenance, including both preventative and corrective services. Highlight your team's qualifications, especially any certified boilermakers or technicians relevant to the scope of work. Provide specific examples of past projects involving similar equipment or facilities.

Emphasize your approach to safety compliance, outlining how you will meet federal, state, local, and Fermilab requirements. Clearly describe your proposed preventative maintenance schedules and how you will provide required inspection and corrective maintenance reports. Ensure your proposal addresses all aspects of the solicitation, including the provision of tools, equipment, transportation, and materials.