Bid guide
How to bid on Bedding Dispensing Stations for Baltimore VA Medical Center
What the VA is buying and why it matters
The Department of Veterans Affairs is conducting market research for two bedding dispensing stations, or equipment equal to Labodia model 112-4323. These stations are for the Baltimore VA Medical Center. This is an opportunity for vendors to provide information on their capabilities to supply this specialized equipment.
The VA uses this market research to understand available solutions, determine the best acquisition strategy, and identify potential small business sources for future competition. Your response helps the VA plan its purchasing.
Key dates and what happens at the deadline
This Request for Information (RFI) was published on July 28, 2026. All responses are due by August 07, 2026, at 12:00 PM Eastern Time. It is crucial to submit all required information before this deadline.
Responses to an RFI are for informational and planning purposes only and do not constitute offers that the government can accept to form a binding contract. However, incomplete responses or those missing required documents, such as an OEM authorization letter or Buy American certificate, will be considered non-responsive and disqualified.
Who this opportunity suits
This opportunity is suitable for manufacturers or distributors of bedding dispensing stations, also known as animal cage filling stations. Vendors should be capable of supplying equipment that meets or exceeds the specifications of the Labodia model 112-4323.
Firms that are registered with the System for Award Management (SAM) and can provide an OEM authorization letter, a Buy American certificate, and detailed pricing and warranty information are well-suited. The VA is also interested in the business status of respondents, including Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), and Large Business.
How to respond to this RFI
To access the opportunity, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.
Your response must include an OEM distributor/authorization letter from the manufacturer, a completed Buy American Certificate (FAR 52.225-2), and answers to all 14 specific questions listed in the RFI. These questions cover your business status, NAICS code, manufacturer details, FSS/GSA contract information if applicable, general pricing, legal business name, Unique Entity ID (UEI), warranty information, point of contact, and estimated delivery timeframe (within 90 days after award).
Tips for a competitive response
Carefully review all requirements in the RFI, especially the 14 questions that must be answered. Ensure every question is addressed thoroughly to avoid disqualification. Double-check that your OEM authorization letter and Buy American certificate are correctly completed and attached.
Provide clear and concise pricing information for market research purposes. Be realistic and specific about your estimated delivery timeframe, noting the requirement for delivery within 90 days after award. Ensure your company is actively registered in the System for Award Management (SAM.gov) with current representations and certifications, as this is a prerequisite for any potential future award.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.