How to bid on B40 Heat Pump Replacement for the DEPT of Defense

What the agency is buying

The Kansas Air National Guard at McConnell Air Force Base is conducting market research for a future project. They are looking for contractors to replace a 4-ton geothermal heat pump in Building 40, Room 141. This work involves removing the current Climate Master unit, which is located above a 12-foot ceiling, and installing a new unit. The new heat pump must connect to the existing Direct Digital Control (DDC) system. The project will also require temporarily removing parts of the ceiling grid, and a lift may be needed for access.

This is a Sources Sought announcement, meaning the agency is gathering information about potential contractors, especially small businesses, for planning purposes. Responding to this RFI is an opportunity to make the agency aware of your capabilities for this type of work.

Key dates and deadlines

This request was published on August 03, 2026. All responses are due by August 17, 2026, at 10:00 AM ET. This is a firm deadline, and late submissions may not be considered. The purpose of this deadline is to allow the agency to collect all market research information by a specific date to inform their future solicitation.

Who this opportunity suits

This opportunity is suitable for contractors experienced in HVAC system replacement, specifically with geothermal heat pumps and integration into existing control systems. Firms with experience working in facilities that require careful coordination, such as military bases, would be well-suited. The relevant NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million. Small businesses meeting this standard are particularly encouraged to respond.

How to respond

To respond, you must complete and return the attached Sources Sought Response Form. This form should include details about your bonding capability and provide information on your capabilities and past performance related to the requested project. Email your completed form to [email protected]. Ensure your email subject line is "Sources Sought B40 Heat Pump Replacement". If you have questions, use the same email address.

Tips for a competitive response

When preparing your response, clearly articulate your experience with similar heat pump replacement projects, especially those involving geothermal units and DDC system integration. Highlight any experience working in environments with specific access challenges, such as high ceilings requiring lifts. Provide specific examples of past projects that demonstrate your ability to perform the work described. Ensure your bonding capacity is clearly stated and meets any potential project requirements. Since this is a Sources Sought, a thorough and clear response helps the agency understand your firm's potential to successfully execute the project.