How to bid on B1806 Repair Control Tower HVAC for the DEPT of the Air Force

What the Air Force is buying and why it matters

The Department of the Air Force needs to replace four existing fan-coil HVAC units within the Aircraft Control Tower at Columbus Air Force Base in Columbus, MS. This project involves work on floors 1, 2, 4, and 7 of the tower. The estimated value of this procurement is between $100,000 and $250,000.

For small businesses, this is an opportunity to secure a government contract for essential infrastructure maintenance. It provides a chance to work with the Department of Defense on a critical facility.

Key dates and deadlines

This Request for Proposal (RFP) was published on July 10, 2026. There is a site visit scheduled for July 30, 2026, at 9:00 AM CST. To attend, you must RSVP by 7:30 AM CST on July 22, 2026, by emailing the point of contact to request a DoD Safe drop-off link for your Entry Authorization Listing (EAL) document.

All Requests for Information (RFIs) must be submitted by 7:30 AM CST on August 3, 2026. The final deadline for proposal submission is August 17, 2026, at 3:00 PM ET. Proposals will be submitted electronically.

Who this opportunity suits

This opportunity is suitable for contractors experienced in HVAC system replacement and installation, particularly those familiar with commercial or industrial settings. Firms with expertise in facility upgrades and mechanical systems will find this relevant.

The project involves specific work within an aircraft control tower, suggesting a need for contractors who can navigate secure environments and adhere to strict operational protocols.

How to access and respond to the solicitation

To access the solicitation documents, you must first complete the CUI Training Slides and sign and return the "MFR Contractor CUI Training Acknowledgment for Solicitations" attachment. Once the point of contact receives your signed acknowledgment, you can request access to the locked documents through SAM.gov. Your request will be reviewed, and access will be granted.

Proposals must be submitted electronically by the deadline. For the site visit, ensure you register by the RSVP deadline and bring a valid REAL ID-compliant photo ID. If driving on base, have your driver's license, vehicle registration, and proof of insurance ready. Arrive early at Columbus AFB’s Visitors Center to meet the 14th Contracting Squadron representative.

Tips for a competitive response

Carefully review all solicitation documents, especially the drawings and other CUI documentation, once you gain access. Pay close attention to the scope of work for each floor (1, 2, 4, and 7) to ensure your proposal accurately reflects the required tasks.

Attending the site visit is highly encouraged, even though it's not mandatory. This provides a valuable opportunity to understand the existing conditions, ask questions, and clarify any ambiguities directly with the agency. Submit any questions you have as RFIs before the deadline to get official answers.

Ensure your proposal clearly demonstrates your firm's experience with similar HVAC replacement projects, especially those requiring work in sensitive or operational environments. Highlight your team's qualifications and your approach to project management and safety.