Bid guide
How to bid on Data Room Cooling Unit Replacement for Military Affairs
What Military Affairs is buying
The Illinois Department of Military Affairs needs a vendor to replace two HVAC units. These units serve the server room in Building 36 at the 183 Wing Air National Guard facility in Springfield, Illinois. This is an opportunity for small businesses to provide essential facilities maintenance.
The project involves repairs to the Server Room HVAC system by replacing the two existing HVAC units. Details of the project scope are available in the Scope of Work document.
Key dates and what happens at the deadline
The solicitation was published on July 31, 2026. The deadline for submissions is August 18, 2026, at 12:00 PM ET. All responses must be submitted before this time.
Late submissions will not be considered. Ensure you allow ample time to complete your submission through the BidBuy portal.
Who this opportunity suits
This opportunity is specifically for vendors participating in the Small Business Set Aside Program. Firms specializing in HVAC installation, repair, and facilities maintenance are well-suited for this bid. The work involves replacing HVAC units in a critical server room environment.
Vendors with experience in government contracts, particularly with military or state facilities, may find this a good fit.
How to respond
To access the full solicitation documents, you need to go to the BidBuy portal. The solicitation number is 27-466MIL-ILAIR-B-53512. The bid's detail page is publicly viewable, and the documents are listed there.
To submit an electronic quote, you must register a free vendor account on the BidBuy portal. If you do not wish to quote electronically, follow the specific submission directions provided within the bid documents. Ensure your submission is complete and submitted before the deadline.
Practical tips for a competitive response
Carefully review the Scope of Work to understand all requirements for replacing the HVAC units. Pay close attention to any specifications regarding equipment type, installation procedures, and required certifications.
Ensure your pricing is competitive and accurately reflects the labor, materials, and any other costs associated with the project. Double-check all forms and required documentation for completeness and accuracy before submission. A well-organized and thorough response demonstrates professionalism and attention to detail.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from MIL - Military Affairs; the original posting controls.