How to bid on AV Equipment Upgrade for Split Conference Rooms for the DEPT of Defense

What the agency is buying

The Department of Defense is seeking a complete upgrade of audiovisual (AV) equipment for split conference rooms. This is an all-or-none requirement, meaning partial bids will not be considered. The agency will issue a single purchase order to one vendor for the entire project.

This opportunity is for businesses that can provide comprehensive AV solutions and are interested in working with the Department of Defense on a specific equipment upgrade project.

Key dates and deadlines

This solicitation was published on August 04, 2026. All quotes must be submitted by August 13, 2026, at 3:00 PM ET. It is important to submit your response on time, as late submissions will not be evaluated.

Any updates or amendments to this Request for Quote (RFQ) will be posted on the procurement website. Vendors are responsible for checking the website frequently for these updates.

Who this opportunity suits

This opportunity is suitable for professional firms specializing in audiovisual equipment installation and upgrades. Vendors should be capable of handling an all-or-none requirement for conference room systems. The work location is the Washington Navy Yard, DC.

Businesses must be registered in the System for Award Management (SAM) to be considered for this award. This is a standard requirement for government contracts.

How to respond

To access the full solicitation details, click “View original source” on the portal. If the first click takes you to the homepage, click it again to go directly to the bid. You may need a free account to view some documents, though not always.

Quotes must be submitted electronically in PDF or MS Word format to the email address provided in the posting. Ensure your submission is complete and addresses all requirements, as partial quotes will not be evaluated.

Tips for a competitive response

Since this is an all-or-none requirement, ensure your quote covers every aspect requested in the solicitation. Double-check that all necessary equipment, services, and specifications are included in your proposal.

Carefully review sections L and M of the solicitation, as these will outline the criteria the Government will use to evaluate offers. Tailor your response to clearly demonstrate how your firm meets these criteria and offers the most advantageous solution.

Confirm your SAM registration is active and up-to-date before submitting your quote. An inactive registration can lead to your bid being deemed non-responsive.