How to bid on Audio Visual Services for New Council Chambers and Court, City of St. Marys

What the agency is buying

The City of St. Marys is looking for proposals to design, install, set up, and support an audio-visual system for its new City Council Chamber and Municipal Court room. This system needs to handle in-person audio and visual information, provide ADA-compliant devices for people with hearing or visual impairments, and offer a streaming option.

Vendors must submit two separate proposals: one for a basic interior recording and amplification system with full ADA compliance, and another for a larger system with greater capacity for future expansion. The city will provide blueprint drawings of the room and an overlaid blueprint showing current data lines.

Key dates and deadlines

The solicitation was published on June 16, 2026. All proposals must be submitted by August 10, 2026, at 2:00 PM ET. Proposals received after this deadline will not be considered.

An optional pre-bid meeting is scheduled for July 2, 2026, at 11:00 AM ET. This meeting will take place at New City Hall, 2603 Osborne Rd., Suite CC, St. Marys. Attending this meeting can help you understand the project better and ask questions directly to the agency.

Who this opportunity suits

This opportunity is suitable for firms specializing in audio-visual system design, installation, and technical support. Companies with experience in government or public facility AV systems, especially those that include ADA compliance and streaming capabilities, will find this a good fit. The project falls under the construction category, specifically for specialized installations within new or renovated spaces.

How to respond

To access the full solicitation documents and instructions on how to respond, you need to go to the Georgia Procurement Registry (GPR). The event ID is PE-66960-NONST-2027-000000057.

Viewing the posting and its associated documents is public and does not require an account. Some Georgia events may route documents and responses to an external “Event Link” (Team Georgia Marketplace); otherwise, you should submit your proposal as directed on the posting before the deadline.

Tips for a competitive response

Carefully review all provided blueprints and data line overlays to ensure your proposed system integrates seamlessly with the existing infrastructure. Clearly differentiate between your two proposals (basic and expanded capacity) as requested, detailing the scope and cost for each.

Highlight your experience with ADA-compliant audio-visual solutions and streaming technologies. Provide specific examples of similar projects you have completed, especially for government or public sector clients. Ensure your technical support plan is robust and clearly outlined, as the awarded company will be responsible for ongoing support.