How to bid on Athletic Chartered Travel for UT Tyler

What UT Tyler is buying

The University of Texas at Tyler (UT Tyler) is looking for vendors to provide athletic charter travel services. This opportunity covers fiscal year 2027, which runs from 2026 to 2027. This is an Invitation for Bid (IFB), meaning the university is seeking competitive pricing for these services.

This contract is for transportation services, specifically chartered travel for athletic teams. If your business provides bus or other large-group transportation, this could be a relevant opportunity for you to work with a university.

Key dates and what happens at the deadline

The deadline for submitting your bid is August 13, 2026, at 9:00 PM ET. All responses must be submitted by this time. Late submissions are typically not accepted for IFBs, so it is important to plan ahead and submit your proposal well before the deadline.

Who this opportunity suits

This opportunity is suitable for transportation companies that specialize in charter services, particularly those with experience in athletic or large-group travel. Firms in the transportation category, especially those providing bus or coach services, would be a good fit. The services are for a university in Texas.

How to respond

To access the full solicitation documents and submit your response, you need to go to the University of Texas at Tyler's procurement portal, Bonfire. You can view the opportunity details without needing an account.

To download the solicitation files and submit your bid, you will need to register for a free vendor account on the Bonfire platform. Make sure to complete your registration and submission before the August 13, 2026 deadline.

Tips for a competitive response

When preparing your bid for an IFB like this, focus on providing clear and competitive pricing. Ensure your proposal directly addresses all requirements outlined in the solicitation documents. Pay close attention to any specifications regarding vehicle types, capacities, safety standards, and driver qualifications.

Detail your experience in providing similar services, especially for athletic teams or educational institutions. Highlight your ability to meet scheduling demands and provide reliable service. Double-check all calculations and ensure your submission is complete and error-free before the deadline.