Bid guide
How to bid on new vehicle supply and delivery for the US Embassy, State Department
What the Embassy is buying and why it matters
The U.S. Embassy in Pretoria is seeking quotes for the supply and delivery of one new vehicle. This is an opportunity for businesses to provide essential equipment to a U.S. government entity abroad.
The solicitation specifies that the vehicle details are in an attached Scope of Work. Vendors should review this document carefully to understand the exact requirements.
Key dates and what happens at the deadline
The deadline for submitting quotes is August 11, 2026, at 12:00 (South African time). Quotes must be sent via email to [email protected]. No late quotes will be accepted.
Prices quoted must be firm and fixed, remaining valid through September 30, 2026. The Embassy will not authorize deposit payments and will make no provision for price or exchange rate fluctuations after an order is placed. Payment will be made within 30 calendar days after delivery and receipt of invoice, whichever is later.
Who this opportunity suits
This opportunity is suitable for businesses that can supply new vehicles and are capable of delivering to Pretoria, South Africa. It is particularly relevant for equipment suppliers.
Vendors must be registered with SAM (System for Award Management) and provide proof of registration, including a SAM UEI number. Instructions for SAM registration are provided with the solicitation.
How to respond
To access the full solicitation, click “View original source” above. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents.
Quotes must be completed on company letterhead, including the company’s address, contact details, and the name and email of a contact person. All quotes must be in South African Rand (ZAR) and reference number PR16148093. Signed copies of the Scope of Work and US Government Clauses must be submitted with your quotation.
Tips for preparing a competitive response
Carefully review the attached Scope of Work to ensure your proposed vehicle meets all specifications. Any deviation could lead to your quote being rejected. Also, ensure you understand and accept the US Government Clauses.
Since no alterations or pricing changes will be accepted after the deadline, double-check all pricing before submission. If your price is subject to fluctuations, you must account for potential increases in your quoted price to maintain validity through September 30, 2026. Ensure your SAM registration is complete and provide the required proof and UEI number, as this is a mandatory requirement.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.