How to bid on AFMEDCOM POM Working Group Conference Support for the DEPT of Defense

What the agency is buying and why it matters

The Department of Defense, specifically the Air Force, is conducting market research for event planning services. They are seeking feedback on a draft Request for Quotation (RFQ) for conference support for the AFMEDCOM POM Working Group. This work is expected to involve coordinating hotels and facilities within a five-mile driving radius of the DHHQ in Falls Church, Virginia.

This is an opportunity for small businesses specializing in event planning to review the Air Force's requirements and provide input before a formal solicitation is released. Your feedback can help shape the final acquisition package.

Key dates and what happens at the deadline

This is a Request for Information (RFI) for market research purposes. The original deadline for submitting questions, comments, or capability feedback on the draft package was July 20, 2026. This RFI was updated on July 28, 2026, with Amendment #1, which includes revised draft documents and draft government responses to vendor questions. The deadline for this RFI is August 11, 2026, at 4:00 PM ET.

At the deadline, the government will conclude its market research phase for this RFI. They are not requesting quotes or proposals at this time. The information gathered will be used to finalize the acquisition package for a future formal solicitation.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in professional event planning and conference support services. Firms with experience in hotel and facility coordination, particularly in the Falls Church, Virginia area, will find this relevant. The government is specifically looking for feedback from small business event planners.

How to respond to this RFI

To access the opportunity documents, click the “View original source” link. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

The RFI includes a draft RFQ, a draft Performance Work Statement (PWS), a draft Hotel Attestation Form, and a draft Pricing Schedule. It also includes draft government responses to previous vendor questions. While the feedback deadline for the initial draft has passed, you should review all provided documents to understand the requirements and prepare for a potential future formal solicitation.

Practical tips for preparing a competitive response

Even though this is an RFI, thoroughly review all draft documents, especially the draft PWS and pricing schedule. This will give you a clear understanding of the scope of work and the agency's expectations for a future formal solicitation.

Pay close attention to the requirement for hotel and facility coordination within a five-mile radius of DHHQ in Falls Church, VA. If you have existing relationships with hotels in that specific area, highlight this in any future formal response. If not, begin researching suitable venues now.

Consider the unique Hotel & Facility Coordination Attestation mentioned. Understand what information will be required and how you would fulfill this requirement. Preparing this in advance can save time when a formal RFQ is released.