Bid guide
How to bid on AMA CPT Licenses Fees FY27 from the Department of Veterans Affairs
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) needs a subscription license for Current Procedural Terminology (CPT) codes. These codes are essential for the VA's health system to accurately record and report medical services provided to veterans. The codes are used for transmitting workload data, supporting various internal systems, and for external reporting, including to third-party payers and Congress.
The VA states that CPT codes are mandated by HIPAA for all electronic transactions. This requirement makes the license critical for the VA's operations and compliance.
Key dates and what happens at the deadline
This notice was published on July 30, 2026. If you believe your business can provide the required CPT code subscription license, you must submit evidence of your capability by August 10, 2026, at 10:00 AM Central Standard Time. This is also the deadline for any questions regarding this notice.
The VA intends to award a sole-source, fixed-price contract to the American Medical Association (AMA) because the AMA owns the trademarked CPT product. However, the VA will consider capability statements from other responsible sources received by the deadline. The government will then decide whether to proceed with a sole-source award or to compete the procurement.
Who this opportunity suits
This opportunity is primarily for the American Medical Association (AMA) as the owner of the CPT codes. However, it also suits firms that can demonstrate they are capable of providing the required CPT code subscription license and can show clear and convincing evidence that competition would benefit the government.
The NAICS code for this procurement is 541690, which covers Other Scientific and Technical Consulting Services, with a Small Business Administration Size Standard of $19 Million. Businesses in this category that can offer a legitimate alternative to the AMA's direct license may consider responding.
How to respond to this notice
To access the original notice, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view any associated documents.
If you intend to respond, you must submit a capability statement, proposal, or quotation, along with a reseller's agreement if applicable, by the closing date and time. Your response must clearly demonstrate your ability to meet the VA's requirements and show why competition would be advantageous to the government. All submissions and questions must be sent to the contract specialist, Shaun C. Pitts, via email. Telephone requests will not be accepted.
Tips for preparing a competitive response
Even though this is an intent to sole source, a strong capability statement can still be effective. Focus on clearly and concisely outlining how your firm can meet all the stated requirements for the CPT code subscription license. Emphasize any unique benefits or cost savings your solution might offer.
Ensure your response directly addresses the VA's need for HIPAA-mandated CPT codes and their use in various VA health systems. If you are not the AMA, you must provide compelling evidence of your authorization to license these trademarked codes, such as a reseller agreement, to be considered a responsible source.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.