Bid guide
How to bid on Aircraft Live Fire Trainer Repair for the Dept of Defense
What the agency is buying
The Department of Defense needs a contractor to repair, replace components, and recertify an Aircraft Live Fire Trainer at Fort Smith, Arkansas. This work includes addressing the control electronics, LPG distribution, gas detection, and ignition systems. The final product must comply with FAA and NFPA standards. The contractor will also provide training on the trainer's operation.
This is a 100% small-business set-aside opportunity. The period of performance for this contract will not exceed 120 days from the date of award.
Key dates and deadlines
This Request for Proposals (RFP) was published on August 7, 2026. All questions regarding this solicitation must be submitted in writing via email by August 26, 2026, at 11:00 AM CST.
Proposals are due by September 8, 2026, at 10:00 AM CST. Ensure your complete submission reaches the contracting office before this deadline.
Who this opportunity suits
This opportunity is a 100% small-business set-aside. It is suitable for firms specializing in commercial and industrial machinery and equipment repair and maintenance, particularly those with experience in fire fighting, rescue, safety equipment, and environmental protection equipment. The applicable NAICS code is 811310, with a size standard of $47.0 million.
Vendors should have expertise in systems like control electronics, LPG distribution, gas detection, and ignition systems, and be familiar with FAA and NFPA compliance standards for aircraft rescue and fire fighting training facilities.
How to respond
Proposals must be submitted electronically to the Contracting Officer, Ralph Grinnell ([email protected]), and the Contract Specialist, MSgt Robin Swaim-Cherry ([email protected]). The proposal must be fully compliant with all requirements, terms, and conditions of the solicitation, including the Performance Work Statement (PWS).
Offerors are limited to submitting one response with one approach. Responses containing alternative terms and conditions will be considered as taking exception to the solicitation requirements. You must state the expiration date of your quote, which must also be valid for all proposed subcontractors.
Tips for a competitive response
Carefully review the Performance Work Statement (PWS) to understand all repair, replacement, and recertification requirements. Ensure your proposal clearly demonstrates your ability to meet all technical specifications, including compliance with U.S. Department of Transportation, FAA Advisory Circular 150/5220-17B, NFPA 1403, and NFPA 1402 standards.
Provide a detailed list of all parts and materials to be replaced, including part numbers and descriptions, to the Contracting Officer’s Representative (COR) prior to starting repairs. Highlight your experience with similar projects and your capacity to complete the work within the 120-day performance period. Clearly outline your plan for conducting the required training sessions for the 188th CEF Training staff.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.