Bid guide
How to bid on Air Filter Changing Services for the Texas Facilities Commission
What the agency is buying
The Texas Facilities Commission (TFC) is seeking a contractor to provide air filter changing services for various facilities located in Austin, Texas. This is a single-award contract. The initial contract term will run from the execution date until August 31, 2028, with the possibility of two additional two-year renewal periods. The estimated value for this contract is $2,700,000.
Key dates and deadlines
The Request for Proposal (RFP) was issued on July 2, 2026. There are two mandatory pre-proposal teleconferences: PPC 1 on July 23, 2026, at 11:00 AM, and PPC 2 on July 24, 2026, at 11:00 AM. You must attend one of these to be eligible to bid. The deadline for submitting questions is August 5, 2026, at 12:00 PM. All proposals must be submitted by August 17, 2026, at 3:00 PM. The expected contract start date is October 1, 2026.
Who this opportunity suits
This opportunity is suitable for businesses specializing in facilities maintenance, particularly those with experience in HVAC services and air filter replacement. The services are for facilities in Austin, Texas, so local or regional firms with the capacity to serve multiple sites would be well-suited. Only firms that attend one of the mandatory pre-proposal teleconferences will be eligible to submit a response.
How to respond
To access the solicitation, view the original posting on the Texas Electronic State Business Daily (ESBD) by searching for Solicitation 0007993. The posting and all associated documents are publicly viewable without an account. You must attend one of the mandatory pre-proposal teleconferences on either July 23 or July 24, 2026, to be eligible to submit a proposal. Follow the instructions provided in the posting for submitting your response before the August 17, 2026, 3:00 PM deadline.
Tips for a competitive response
Since attendance at a pre-proposal teleconference is mandatory, ensure you register and participate in one of the scheduled calls. This is your chance to clarify any ambiguities directly with the agency. Pay close attention to the Statement of Work (Attachment A) to fully understand the scope and requirements for air filter changing services. Clearly outline your firm's experience with similar contracts, your capacity to handle multiple facilities in Austin, and your proposed approach to ensure timely and efficient service delivery. Provide a detailed and competitive pricing structure for the initial term and potential renewal periods.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Texas Facilities Commission; the original posting controls.