Bid guide
How to bid on air conditioning system replacement for the Weather Service Office Hilo
What the agency is buying
The Department of Commerce is seeking a contractor to replace the air conditioning system at the Weather Service Office in Hilo, Hawaii. This is a firm fixed-price purchase order, and the work must be completed within 90 days of the award date.
This opportunity is set aside for small businesses. The relevant NAICS code is 811310, with a small business size standard of $12.5 million.
Key dates and deadlines
Quotes are due by August 17, 2026, at 1:00 PM Hawaii Time. This is 7:00 PM Eastern Time. It is the contractor's responsibility to ensure receipt of the quote and to request a confirmation.
The government intends to award a single purchase order based on a trade-off basis. The period of performance for the work is 90 days from the date of award.
Who this opportunity suits
This solicitation is suitable for small businesses specializing in equipment repair and maintenance, particularly those with experience in HVAC system replacement. The NAICS code 811310 covers Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.
Firms located in or with operations in Hawaii may find this opportunity particularly relevant due to the site location in Hilo.
How to respond
To access the solicitation, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view all documents.
Quotes must be submitted electronically via email to [email protected]. You can provide your pricing on the attached SF18 form or on company letterhead. Invoices will be billed in arrears via IPP.GOV.
Practical tips for your response
A site visit is highly recommended but not required. Contact Casey Thoenen at 808 933-6941 to arrange a visit. This will allow you to assess the site conditions and ensure your quote accurately reflects the scope of work. Any questions during the site visit should be submitted electronically to [email protected].
Carefully review the Statement of Work and the Department of Labor Wage Rates (WD 2015-5691, Revision No. 27, dated 5/13/26) to ensure your pricing and proposed approach align with all requirements. Ensure your quote is complete and addresses all aspects of the solicitation to be considered for award.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Commerce, Department of; the original posting controls.