How to bid on Air Conditioning Equipment Repair/Modification for the DEPT of the Navy

What the agency is buying and why it matters

The Department of the Navy needs 28 air conditioning units. These units are identified by NSN 7R-1660-010198577-VF, IAW REF NR 751872-3. This is a request for information (RFI) for a flight-critical item, meaning it is essential for aircraft operation and safety.

The government currently lacks sufficient data to purchase or repair this part from new sources. Therefore, vendors who are not already approved sources must go through a source approval process before they can be considered for an award.

Key dates and what happens at the deadline

This opportunity was published on July 15, 2026. Proposals are due by August 31, 2026, at 12:00 AM ET. This means all required documentation, including any source approval information, must be submitted by this deadline.

The government will consider all proposals received within 45 days of the publication date. If an award is issued under an existing Basic Ordering Agreement (BOA), the timeframe is 30 days. Failure to provide all required data, including source approval documentation, will result in your offer not being considered for award.

Who this opportunity suits

This opportunity is best suited for firms that are already approved sources for NSN 7R-1660-010198577-VF. If you are not an approved source, this opportunity is for companies with significant experience in producing the same or similar flight-critical air conditioning equipment.

Vendors must be prepared to submit detailed technical data and documentation to demonstrate their capability and qualify for source approval. This is an equipment category opportunity, specifically for air conditioning units that are considered flight critical.

How to respond

To access the full details of this opportunity, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view some documents, but not for all bids.

If you are not an approved source, you must submit detailed information as outlined in one of the NAVSUP Weapon Systems Support (NAVSUP WSS) Source Approval Information Brochures. If your source approval request is already being evaluated, include a copy of your cover letter with your offer. Offers without the required source approval data or documentation of previous submission will not be considered.

Practical tips for a competitive response

Carefully review the NAVSUP WSS Source Approval Information Brochures to understand all requirements for new source approval. Ensure every piece of requested technical data is included in your submission. Incomplete submissions will not be considered.

If you are a new source, be aware that the time required for approval may mean an award cannot be delayed. The government may proceed with an award to an approved source based on fleet support needs if your approval cannot be processed in time. Therefore, submit your source approval request as thoroughly and quickly as possible.

Ensure your proposal clearly demonstrates your capability to meet the qualification requirements at the time of award, in accordance with FAR clause 52.209-1. This includes providing evidence of your experience in producing similar items if you are not an existing approved source.