Bid guide
How to bid on Agenda and Meeting Management Software for the Town of Leesburg
What the Town of Leesburg is buying
The Town of Leesburg is looking for information about software solutions to manage agendas and meetings for its Town Council and various advisory boards and commissions. This is a Request for Information (RFI), meaning the Town is gathering details about available solutions, not yet making a purchase.
Vendors should care because this is an opportunity to introduce their software to the Town of Leesburg and help shape future procurement decisions for this type of technology.
Key dates and what happens at the deadline
This RFI was published on July 22, 2026. The deadline for responses is August 06, 2026, at 1:00 PM ET. All responses must be submitted by this time.
After the deadline, the Town of Leesburg will review the information provided by vendors to understand the current market for agenda and meeting management software. This feedback will inform their future procurement strategy.
Who this opportunity suits
This RFI is suitable for technology firms that develop or provide agenda and meeting management software solutions. Companies specializing in government or municipal software, particularly those with experience in public sector meeting workflows, would find this relevant.
The opportunity falls under the technology category, specifically for software solutions designed to streamline administrative processes for governing bodies.
How to respond to this RFI
To access the full RFI documents and respond, you need to visit eVA, Virginia's eProcurement portal. The solicitation number is 124880.
You can view the posting publicly without an account. However, to submit your response, you must sign in with a free eVA vendor account before the August 06, 2026, deadline.
Tips for preparing a competitive response
Since this is an RFI, focus on providing comprehensive information about your software's capabilities, features, and how it addresses the needs of managing agendas and meetings for a municipal government. Clearly articulate your solution's strengths.
Ensure your response is well-organized and easy to understand. Highlight any unique aspects of your software that could benefit the Town of Leesburg. Pay close attention to any specific questions or areas of interest outlined in the RFI document itself. Submitting your response well before the deadline is always a good practice to avoid any last-minute technical issues.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Town of Leesburg; the original posting controls.