How to bid on Aeromedical Case Management Support for the Air Force Reserve Command

What the Air Force is buying

The Department of the Air Force, Air Force Reserve Command (AFRC), needs administrative and aeromedical case management support. This involves managing medical cases, entering data into Air Force and Department of Defense systems, handling program administration, and providing unit support for approximately 70,000 Air Force Reserve personnel. The contractor must be able to manage workload surges of up to 15%.

Key dates and deadlines

This solicitation was published on July 22, 2026. If you have questions, submit them by email no later than July 31, 2026, by close of business. Your quotation must be submitted electronically via email by August 07, 2026, at 4:00 PM EST. The anticipated contract includes a 12-month base period and four additional 12-month option periods.

Who this opportunity suits

This is a total small business set-aside. It is suitable for firms that provide professional services, specifically those with experience in medical case processing, data entry into federal systems, program administration, and customer support. The work will be performed in Warner Robins, GA.

The contract requires a firm-fixed-price for one month of continuous support, covering all labor, management, and operational oversight. Invoicing is authorized monthly in arrears.

How to respond

To access the solicitation documents, you will need to view the original source on the portal. You may need a free account to view the documents.

Quotations must be submitted electronically via email to the Contracting Officer at [email protected]. The email subject line must read: “Quote Submission: Aeromedical Case Management Support – [Insert Offeror Name]”. You must submit your quotation in accordance with the attached SF1449 and follow the detailed instructions in the Addendum to RFO 52.212-1 and 52.212-2.

Tips for preparing a competitive response

The government intends to make an award without negotiations, so you should submit your most favorable technical and pricing terms in your initial quotation. Ensure your quotation addresses all requirements in the Performance Work Statement (PWS) and the Service Contract Act Wage Determination.

Carefully review the complete solicitation package, including all attachments and incorporated provisions and clauses. Pay close attention to the Service Summary in the PWS, as it will outline the performance thresholds you must consistently meet, including the 15% surge threshold for workload fluctuations.