Bid guide
How to bid on Aeromedical Case Management Support for the DEPT of Defense
What the agency is buying and why it matters
The Department of the Air Force, Air Force Reserve Command (AFRC), needs non-personal aeromedical case management and administrative support. This includes high-volume medical case processing, accurate data entry into DoD and Air Force medical systems, program administration, and unit-level customer support for approximately 70,000 Air Force Reserve personnel.
This is a significant opportunity for small businesses to provide essential professional services to the Air Force Reserve Command. The contract includes a 12-month base period and four additional 12-month option years, offering a potential long-term engagement.
Key dates and what happens at the deadline
The deadline for submitting all final quotations is August 18, 2026, at 4:00 PM Eastern Daylight Time (EDT). Quotations must be submitted electronically via email to the Contracting Officer. The government intends to make an award without negotiations, so offerors should submit their best and final offers.
The question and answer period for this solicitation is now closed. No additional inquiries will be accepted.
Who this opportunity suits
This opportunity is a total small-business set-aside, making it suitable for small businesses specializing in professional services, particularly those with experience in medical case management, administrative support, and data entry into government or military medical systems. Firms familiar with Air Force or Department of Defense medical processes and systems will find this relevant.
The work involves managing workflows to meet performance thresholds, including workload fluctuations up to a 15% surge, so firms must have the capacity to handle varying volumes of work.
How to respond to this solicitation
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Quotations must be submitted electronically via email to [email protected] by the deadline. The email subject line must read: “Quote Submission: Aeromedical Case Management Support – [Insert Offeror Name]”. Offerors must acknowledge receipt of Amendment 0001 by signing Block 15 of the attached SF-30 and including it with their Part I: Administrative and Pricing Volume submission. All updated documents from Amendment 0001 must be used for final submissions.
Practical tips for a competitive response
Carefully review all updated attachments from Amendment 0001, including the SF-30, Q&A Matrix, amended PWS, and amended Pricing Worksheet. Ensure your proposal addresses all changes and utilizes the correct, updated forms.
Since the government intends to award without negotiations, submit your most favorable technical and pricing terms in your initial quotation. Clearly demonstrate your firm's capability to provide a comprehensive, turnkey solution, including personnel, operational oversight, and resources to handle high-volume medical case processing and data entry. Highlight your ability to manage workload fluctuations and meet performance thresholds outlined in the PWS.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.