How to bid on Active Vehicle Barrier Maintenance & Repairs for the Dept of Defense

What the agency is buying

The Department of Defense is seeking a vendor to provide maintenance and repair services for active vehicle barrier systems at Luke Air Force Base, Arizona. This includes all necessary personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services as outlined in the Performance Work Statement.

The government plans to award a Firm-Fixed Price contract with a base year and four option years, plus additional contract line items for in-scope work. This opportunity is set aside for 100% Total Small Business concerns.

Key dates and deadlines

Proposals are due by September 07, 2026, at 11:00 AM ET (9:00 AM MST Arizona Time).

A site visit is scheduled for August 13, 2026, at 9:00 AM MST (12:00 PM EST). If you wish to attend, email your request to Velma Wynn and Kristie Canterbury by close of business on August 12, 2026. Your email must include the names of attendees and the company they represent. All attending personnel must have a REAL ID or an acceptable alternative to gain base access.

Questions regarding this Request for Quote (RFQ) must be submitted to Velma Wynn and Kristie Canterbury by August 17, 2026, at 9:00 AM MST (12:00 PM EST). Questions submitted after this deadline may not receive a response. All questions and answers will be posted to the solicitation for all potential offerors.

Who this opportunity suits

This opportunity is specifically for small businesses. Firms with experience in equipment maintenance and repair, particularly for vehicle barrier systems or similar security infrastructure, would be well-suited. The work is located at Luke Air Force Base, Arizona.

How to respond

To access the full solicitation details, click the “View original source” link. If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may need a free account on the portal to view all documents.

Proposals must be submitted via email to Velma Wynn and Kristie Canterbury. Ensure your proposal includes all applicable costs and addresses the evaluation instructions listed in FAR clause 52.212-2. Proposals are due by September 07, 2026, at 11:00 AM ET.

Tips for preparing a competitive response

Carefully review the Performance Work Statement (PWS) to understand the full scope of maintenance and repair services required. Your proposal should clearly demonstrate your ability to meet all PWS requirements.

Attend the scheduled site visit if possible. This provides a valuable opportunity to understand the existing active vehicle barrier systems and the specific conditions at Luke Air Force Base, which can help you tailor a more accurate and competitive proposal.

Submit any questions you have by the deadline of August 17, 2026. This ensures you have all necessary clarifications before preparing your final proposal. Pay close attention to FAR clause 52.212-2, as it outlines the evaluation instructions the government will use to assess proposals. Address each instruction thoroughly in your submission.