Bid guide
How to bid on the Records Remediation Project for NYC Buildings
What NYC Buildings is buying
The New York City Department of Buildings (NYC Buildings) is seeking a vendor for a Records Remediation Project. This involves cleaning, disposing of, indexing, restoring, and transporting at least 10,000 cubic feet of various types of records. This is a significant opportunity for firms specializing in document management and environmental services.
The project also includes participation goals for Minority- and Women-Owned Business Enterprises (M/WBE), as required by Local Law 1 of 2013. Vendors should consider how they will meet or contribute to these goals.
Key dates and deadlines
The deadline for submitting bids is August 25, 2026, at 1:00 PM ET. All bids must be submitted through the NYC PASSPort system; no exceptions will be made.
An optional virtual pre-bid conference is scheduled for August 4, 2026, at 3:00 PM. While attendance is not mandatory, prospective vendors are strongly encouraged to participate to gain a better understanding of the project requirements. The bid opening will be held on August 25, 2026, at 2:00 PM, accessible via Microsoft Teams.
Who this opportunity suits
This Invitation for Bid (IFB) is suitable for businesses with expertise in records management, document restoration, secure disposal, and logistics. Firms with experience handling large volumes of sensitive documents and those familiar with environmental compliance for record disposal will find this opportunity particularly relevant.
Given the M/WBE participation goals, this is also a good opportunity for certified M/WBE firms or prime contractors looking to partner with M/WBE subcontractors.
How to respond
To access the solicitation, visit the NYC PASSPort public portal. Click on the "Search Funding Opportunities in PASSPort" blue box. You can then locate the solicitation by entering the EPIN, 81026B0003, into the Keyword search field.
To submit a bid, you must create an account within the NYC PASSPort system if you do not already have one. All responses must be submitted electronically through PASSPort before the deadline.
Tips for a competitive response
Carefully review all solicitation documents to understand the full scope of work, including specific requirements for cleaning, disposal, indexing, restoration, and transport. Pay close attention to the minimum volume of records (at least 10,000 cubic feet).
Address the M/WBE participation goals clearly in your bid. Outline your strategy for meeting these goals, whether through direct participation as an M/WBE firm or by partnering with certified M/WBE subcontractors. Ensure your proposed approach demonstrates a clear understanding of the project's logistical and environmental aspects. Attend the optional pre-bid conference to ask questions and gather additional insights.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Buildings; the original posting controls.