Bid guide
How to bid on Refresh Halls and Walls throughout Campus for the VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is conducting market research for a renovation project at its White City, Oregon campus. This project involves refreshing halls and walls, including approximately 14,500 square feet of wall finishes, 7,370 square feet of flooring, 470 square feet of ceiling tiles, and five corner guards. The contractor will be responsible for providing all labor, materials, and equipment.
This is a Sources Sought notice, not a request for proposals or quotations. The VA is gathering information to help determine its acquisition strategy, which could include setting aside the opportunity for small businesses. Responding to this notice allows your firm to demonstrate its capabilities and potentially influence how the future solicitation is structured.
Key dates and what happens at the deadline
Your response to this market research is due by August 21, 2026, at 3:00 PM Pacific Standard Time. This is a firm deadline. Responses received after this time may not be considered.
Since this is a Sources Sought notice, the deadline is for submitting your capabilities statement and questionnaire. The VA will use this information for internal planning and market research purposes only. There will be no award of a contract directly from this notice.
Who this opportunity suits
This opportunity is suitable for construction firms experienced in commercial and institutional building renovation, specifically those with expertise in interior finishes such as wall coverings, flooring installation, and ceiling tile replacement. The anticipated NAICS code for this requirement is 236220, Commercial and Institutional Building Construction.
Both small businesses and other-than-small businesses are encouraged to respond. If your firm has a proven track record in similar renovation projects, especially those involving surface preparation, asbestos abatement procedures for subfloor replacement, and high-performance product installation, this is an opportunity to showcase your qualifications to the VA.
How to respond to this notice
To respond, you must submit a brief capabilities statement that demonstrates your firm's ability to perform the described services. You must also complete the questionnaire provided within the full description of the solicitation. Include any comments or questions you may have in your response.
Your complete response must be submitted via email to both [email protected] and [email protected]. Ensure your submission is sent before the August 21, 2026, 3:00 PM Pacific Standard Time deadline. Do not include proprietary, classified, confidential, or sensitive information.
Tips for preparing a competitive response
When preparing your capabilities statement, clearly articulate your firm's experience with projects of similar scope and complexity. Highlight specific examples of wall finish removal and installation, flooring replacement (including asbestos barrier and third-party testing if applicable), and ceiling tile replacement. Emphasize your ability to provide all labor, materials, and necessary equipment.
Address each item in the questionnaire thoroughly. If you have specific questions about the project, include them in your response. Even though this is market research, a well-crafted response can position your firm favorably for future solicitations. Ensure your email submission is sent to both specified VA contacts to guarantee receipt.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.