How to bid on 668-25-105 Replace Grease Traps for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs needs a contractor to remove and replace five kitchen grease traps at the Mann-Grandstaff VA Medical Center in Spokane, Washington. The replacement units must be stainless steel Zurn Z1170-400-ZS or an equal product. The work includes cutting and patching flooring, and connecting new piping to the grease traps. This is an open-market opportunity, meaning it is not set aside for specific business sizes or types.

This project is a chance for construction and plumbing contractors to work with the VA, a large federal agency. Successfully completing this type of project can build a contractor's past performance record for future government bids.

Key dates and what happens at the deadline

The solicitation was published on August 6, 2026. A site visit is scheduled for August 18, 2026, from 10:00 AM to 11:00 AM Pacific time at the Mann-Grandstaff VA Medical Center. Questions about the solicitation are due by August 25, 2026, at 10:00 AM Pacific time. All offers must be submitted by email no later than September 9, 2026, at 10:00 AM Pacific time.

After the deadline, the VA will no longer accept offers. Responses to questions will be posted as an amendment to the solicitation after the question period closes. Offerors are responsible for monitoring the contracting opportunities portal for any amendments.

Who this opportunity suits

This opportunity is suitable for plumbing, heating, and air conditioning contractors, as indicated by the NAICS code 238220. Firms with experience in commercial kitchen plumbing, grease trap installation, and minor flooring repair will find this bid relevant. Contractors must be registered and have an active status in the System for Award Management (SAM) at the time of submittal.

How to respond

To access the full solicitation, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

All questions must be emailed to [email protected] and [email protected] by August 25, 2026, at 10:00 AM Pacific time. Include Solicitation 36C26026R0109 in the email subject line. Do not contact VA Medical Center representatives directly. Offers must be submitted in a single email to the same addresses by September 9, 2026, at 10:00 AM Pacific time, also including the solicitation number in the subject line.

Tips for preparing a competitive response

Carefully review the entire solicitation and all attachments. Pay close attention to the detailed requirement description, applicable terms and conditions, provisions, submittal instructions, and evaluation procedures. Ensure your proposal directly addresses all specified requirements, including the type of grease traps and the scope of flooring and piping work.

Attend the site visit on August 18, 2026, if possible. This will provide valuable insight into the existing conditions and help you formulate a more accurate and competitive offer. If you have questions, submit them by the August 25 deadline to ensure you receive official clarification. Monitor the contracting opportunities portal for any amendments or responses to questions, as the government will not send individual notices.