Bid guide
How to bid on Right-Size and Renovate Kitchen/Canteen for the VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) needs architectural and engineering (A/E) services for a project at the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. This project, titled "Right-Size and Renovate Kitchen/Canteen," involves combining and renovating the existing kitchen and canteen facilities.
The scope includes approximately 9,300 square feet of kitchen space and converting about 5,250 square feet of former canteen space into new patient care areas. This is a significant opportunity for A/E firms, with the resulting construction estimated to be between $10 million and $20 million.
Key dates and what happens at the deadline
This is a pre-solicitation notice, meaning the VA is requesting qualifications from interested firms. The deadline for submitting your qualifications package is September 4, 2026, at 2:00 PM Central Standard Time. This is not a request for proposals, and no award will be made directly from this announcement.
At the deadline, the VA will stop accepting SF 330 qualification packages. The John J. Pershing VA Medical Center Evaluation Board will then review the submitted packages based on the selection criteria. The design phase for the selected firm is expected to take about 480 calendar days.
Who this opportunity suits
This opportunity is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms. To be considered, your business must be verified and listed in the Small Business Administration (SBA) registry. The NAICS Code for this procurement is 541330 Engineering Services, with a small business size standard of $25.5 million.
This is ideal for A/E firms with proven competence and qualifications in large-scale renovation and design projects, particularly those involving medical or institutional facilities. Experience with VA projects or similar federal contracts would be beneficial.
How to respond
To respond, you must submit one completed Standard Form 330 (SF 330) qualification package, including both Parts I and II. Ensure your submission includes all consultants. Part I, Section H, must contain an organizational chart of your firm (excluding consultants) and a design quality management plan. Do not incorporate information by reference.
All submissions must be made electronically. Send your completed package to Matthew Finley, Contracting Officer, at [email protected] and Lucia Cowsert, Contract Specialist, at [email protected]. Make sure to send it by the deadline of September 4, 2026, at 2:00 PM Central Standard Time.
Practical tips for a competitive response
Since this is a qualifications-based selection, focus on clearly demonstrating your firm's competence and experience. Tailor your SF 330 to highlight relevant past projects, especially those involving kitchen renovations, canteen conversions, or healthcare facility design. Emphasize your team's expertise and any specific skills pertinent to the project's scope.
Ensure your firm is fully registered in the System for Award Management (SAM) at www.sam.gov and that your SDVOSB status is verified through the SBA registry. Double-check all submission requirements, including the organizational chart and design quality management plan, as incomplete packages may not be considered. Pay close attention to the specific email addresses for submission and the time zone for the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.