Bid guide
How to bid on structural correction and renovation for VA Building 8, Poplar Bluff
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is seeking architectural and engineering (A/E) services for Project 657A4-26-123. This project involves correcting structural deficiencies and either renovating or replacing Building 8 at the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. Building 8 is approximately 8,007 square feet, and any replacement must maintain the same footprint and square footage.
This is a significant opportunity for A/E firms, with the estimated construction cost ranging from $10,000,000 to $20,000,000. The design phase is expected to take about 365 days, offering a substantial period of work for the selected firm.
Key dates and what happens at the deadline
The deadline for submitting your qualifications package is August 21, 2026, at 2:00 PM Central Standard Time (3:00 PM ET). This is a pre-solicitation notice, meaning the VA is requesting Standard Form 330 (SF 330) packages from qualified firms. This is not a request for proposals, and no award will be made directly from this announcement.
After the deadline, the John J. Pershing VA Medical Center Evaluation Board will review the submitted SF 330s based on the selection criteria. The selection report will then be provided to the Contracting Officer. The government will not reimburse any costs associated with responding to this request.
Who this opportunity suits
This procurement is specifically restricted to Service-Disabled Veteran-Owned Small Business (SDVOSB) A/E firms. Firms must be verified and listed in the Small Business Administration (SBA) registry to be considered. The NAICS Code for this procurement is 541330 Engineering Services, with a small business size standard of $25.5 million.
This opportunity is ideal for SDVOSB A/E firms with demonstrated competence and qualifications in structural engineering, renovation, and potentially new construction within a medical center environment. Experience with federal government projects, particularly for the VA, would be beneficial.
How to respond
Interested A/E firms must submit one completed Standard Form 330 (SF 330) qualification package, including Parts I and II, along with information for all consultants. The SF 330 forms are available online from GSA. Part I, Section H must include an organizational chart of your firm (excluding consultants) and a design quality management plan. Submission information incorporated by reference is not allowed.
All submissions must be made electronically. The completed package should be emailed to Matthew Finley, Contracting Officer, at [email protected] and Lucia Cowsert, Contract Specialist, at [email protected] by the deadline. No solicitation document or further project scope information is available at this time. Any procedural questions should be sent via email to these contacts.
Practical tips for a competitive response
Ensure your firm is properly registered in the System for Award Management (SAM) at www.sam.gov and that your SDVOSB status is verified and listed in the SBA registry. Award cannot be made until your firm is registered in SAM. Also, confirm that all individuals providing services under the contract have been checked against the Excluded Parties List System (EPLS) on www.sam.gov and are not listed.
When preparing your SF 330, pay close attention to the selection criteria, which will be in descending order of importance as per FAR 36.602-1. Clearly articulate your firm's competence and qualifications for similar structural correction and renovation projects. Highlight your experience with federal or VA projects, if applicable, and emphasize your design quality management plan. Since this is an A/E services procurement under the Brooks Act, focus on your technical capabilities and past performance rather than price.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.