Bid guide
How to bid on Elevator Maintenance and Repair Services for VA Portland and Vancouver
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is seeking elevator maintenance, repair, inspection, and testing services. These services are for the Portland VA Medical Center in Portland, Oregon, and the Vancouver VA Division in Vancouver, Washington. This is a significant opportunity for vendors in the equipment maintenance sector.
The contract includes a 12-month base year, starting October 1, 2026, and four additional 12-month option years. The full period of performance runs through September 30, 2031. This long-term contract provides stability for the successful bidder.
Key dates and what happens at the deadline
The solicitation was published on July 30, 2026. All quotes must be received by July 28, 2026, at 3:00 PM Eastern Time. It is important to note this deadline is earlier than the general deadline provided in the summary.
Quotes received after this specific deadline will be considered late. Late submissions are handled according to federal acquisition regulations, which generally means they may not be considered for award.
Who this opportunity suits
This opportunity is set aside specifically for small businesses. The relevant North American Industrial Classification System (NAICS) code is 238290, which covers other building equipment contractors, with a small business size standard of $22 million. The Federal Supply Classification (FSC) code is J035.
Firms specializing in elevator services, including maintenance, repair, inspection, and testing, are ideal candidates. Vendors should have experience working with large facilities and be able to service multiple locations.
How to respond to this solicitation
This is a Request for Quote (RFQ), and a formal written solicitation document will not be issued separately. All quotes must be sent via email to Wendy Duval at [email protected].
To access the full details, you will need to view the original source on the portal. You may need to click the 'View original source' link twice to reach the bid page directly. A free account might be required to view all documents, though this is not always the case.
Tips for preparing a competitive response
Carefully review the Performance Work Statement (PWS) for complete details on the required services. Ensure your quote clearly addresses all aspects of elevator maintenance, repair, inspection, and testing as outlined.
Since this is a small business set-aside, confirm your firm meets the NAICS code 238290 size standard of $22 million. Provide a clear breakdown of your proposed pricing for the base year and each of the four option years. Double-check all submission requirements and ensure your email is sent well before the July 28, 2026, 3:00 PM ET deadline to avoid any issues with late delivery.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.