Bid guide
How to bid on MRI AHU Modification for the Department of Veterans Affairs
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is looking for a design-build contractor to modify the MRI air-handling unit (AHU) system. This project involves designing the MRI chiller system, pumps, and cooling for six corridor fan-coil units.
The selected contractor will be responsible for performing heat-load calculations and confirming the required chiller capacity. The VA has indicated that a plate-and-frame heat exchanger option might be effective and that series pumping is not an acceptable design. This is a significant opportunity for contractors specializing in HVAC and chiller system design and installation.
Key dates and what happens at the deadline
This solicitation was published on July 23, 2026. The deadline for submitting your proposal is August 07, 2026, at 3:00 PM ET. All proposals must be received by this time.
It is crucial to submit your response well before the deadline to avoid any last-minute technical issues. Late submissions are generally not accepted.
Who this opportunity suits
This opportunity is ideal for design-build contractors with expertise in commercial HVAC systems, particularly those involving chillers, air-handling units, and complex cooling solutions. Firms with experience in healthcare facility projects, especially those requiring precise environmental controls like MRI suites, will find this a good fit.
The project falls under the construction category, so contractors with relevant NAICS codes and past performance in similar construction or HVAC design-build projects are encouraged to consider bidding.
How to respond to this solicitation
To access the full solicitation details and prepare your response, you will need to go to the original source portal. Click the “View original source” link provided to open the opportunity.
If the first click takes you to the portal’s homepage, simply click the link again, and it should direct you to the specific bid. You may need to create a free account on the portal to view all associated documents, though for some bids, this may not be necessary.
Tips for a competitive response
For a design-build project like this, clearly demonstrate your team's engineering and design capabilities. Provide detailed explanations of your proposed chiller system design, including how you will address the VA's preference for a plate-and-frame heat exchanger and avoid series pumping.
Emphasize your methodology for heat-load calculations and how you will verify the required chiller capacity for both the MRI and corridor fan-coil units. Include past project examples that showcase your experience with similar complex HVAC and cooling system installations, especially in sensitive environments. Ensure your proposal directly addresses all VA requirements and specifications.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.