Bid guide
How to bid on 558-22-172, Replace Chillers in AHU 1 and 2 for the VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is seeking a contractor to replace chillers for Air Handling Units (AHU) 1 and 2, along with associated equipment and structural upgrades at its medical center in Durham, NC. This project includes providing all labor, materials, tools, equipment, permits, testing, and reports.
This is a significant opportunity for contractors specializing in HVAC and mechanical system upgrades, particularly those with experience in healthcare facilities. The work involves coordinating with an active 24/7 medical center, requiring careful planning and execution to minimize disruption.
Key dates and what happens at the deadline
This Request for Proposal (RFP) was published on July 24, 2026. The deadline for submitting your proposal is August 27, 2026, at 2:00 PM ET. All proposals must be submitted by this time.
The project must be completed within 270 days after the contractor receives the notice to proceed. Utility outages, if needed, require advance approval from the VA and at least 20 days' written notice.
Who this opportunity suits
This opportunity is suitable for contractors with expertise in large-scale equipment replacement, particularly chillers and HVAC systems. Experience working in occupied medical facilities or other sensitive environments that operate continuously is crucial.
Firms with a strong track record in mechanical upgrades, structural modifications, and project management in complex settings will find this bid aligns well with their capabilities. The solicitation falls under the equipment category, specifically for HVAC and related infrastructure.
How to respond to this solicitation
To access the full solicitation details and documents, you need to click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid.
You may need to create a free account on the portal to view all the documents. However, for many bids, you can view the necessary information without an account.
Practical tips for a competitive response
When preparing your response, emphasize your experience with similar chiller replacement projects, especially those in operational healthcare or critical facilities. Detail your proposed phasing plan to show how you will minimize disruption to the 24/7 medical center operations.
Clearly outline your approach to managing utility outages, including your process for obtaining approvals and providing advance notice. Highlight your safety protocols, particularly regarding hot work, electrical work, and maintaining means of egress in an occupied building. Provide specific examples of how you will protect existing equipment and property from dust and debris during construction.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.