Bid guide
How to bid on chiller replacement for AHU 1 and 2 at the VA in Durham, NC
What the VA is buying and why it matters
The Department of Veterans Affairs in Durham, North Carolina, is seeking a contractor to replace the chillers that serve Air Handling Units (AHU) 1 and 2. This project includes all necessary labor, materials, tools, equipment, permits, testing, and reports. It also covers associated equipment and structural upgrades as detailed in the drawings and specifications.
This is a significant opportunity for contractors specializing in HVAC systems and facility upgrades, especially those with experience in complex environments. The work must be carefully phased to avoid disrupting the medical center's 24/7 operations, requiring strategic planning and coordination.
Key dates and what happens at the deadline
This Request for Proposal (RFP) was published on July 29, 2026. The deadline for submitting your proposal is August 27, 2026, at 2:00 PM ET. All proposals must be submitted by this time.
The selected contractor will be required to complete the entire project within 270 days after receiving the notice to proceed (NTP). This timeframe includes all phases of work, from pre-construction to final submission of as-built drawings.
Who this opportunity suits
This opportunity is suitable for experienced contractors in the equipment and HVAC categories, particularly those with a strong background in chiller replacement and mechanical system upgrades. Firms with a proven ability to manage complex projects within operational healthcare facilities will be well-suited.
The requirement for phased work, coordination of utility outages, and adherence to strict safety protocols in an occupied medical center means that firms with robust project management and safety programs will have an advantage. Experience with federal government contracts, especially with the Department of Veterans Affairs, is also beneficial.
How to respond to this solicitation
To access the full solicitation documents, you need to open the opportunity on the portal. If the first click takes you to the portal's homepage, click the link again to go directly to the bid.
You may need to create a free account on the portal to view all the documents, though for some bids, an account is not necessary. Once you have access, carefully review all drawings, specifications, and requirements to prepare your proposal.
Tips for a competitive response
Given the sensitive nature of working in an occupied medical center, your proposal should clearly outline your phasing plan and how you will minimize disruption to the facility's operations. Detail your approach to scheduling work during off-shifts and weekends, and how you will coordinate utility outages with the VA COR at least 20 days in advance.
Emphasize your safety protocols, especially regarding hot work, electrical work, and maintaining means of egress. Describe how you will protect existing equipment and property from dust and debris. Highlight your experience with similar projects in active, critical environments and your ability to meet the 270-day completion timeline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.