How to bid on Oil Transformer and Switch Enclosure Upgrades for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking a contractor to perform upgrades to oil-filled medium-voltage transformers and electrical switchboards at the Captain James A. Lovell FHCC in North Chicago, Illinois. This project involves replacing seven transformers, relocating one, and replacing switchboards in two buildings. New concrete pads and anti-ram bollards will also be installed.

This work is essential for ensuring compliant and safe conditions for the maintenance of the facility's electrical systems. For a construction firm specializing in electrical infrastructure, this represents a significant opportunity to work with a federal agency on critical facility improvements.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on July 20, 2026. The deadline for submitting your proposal is August 11, 2026, at 11:00 AM ET. All proposals must be submitted by this time.

A pre-bid conference will be scheduled by the VA for prospective bidders to observe the work areas. No questions will be allowed during this event. All questions must be submitted through the formal Request for Information (RFI) process as described in the solicitation.

Who this opportunity suits

This opportunity is suitable for construction firms with expertise in electrical system upgrades, particularly those involving medium-voltage transformers and switchboards. Experience with federal government contracts and projects requiring detailed planning for long-lead items is beneficial.

The project involves specific tasks such as replacing and relocating transformers, installing new electrical distribution switchboards, pouring concrete pads, and installing anti-ram bollards. Firms with a strong background in these construction and electrical categories will be well-suited.

How to respond to this solicitation

To access the solicitation documents, you will need to click the “View original source” link on the portal. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all the documents, though this is not always required for every bid. Once you have access, carefully review all provided documents, including the Statement of Work, project manual, and drawing sheets.

Practical tips for a competitive response

Attend the scheduled pre-bid conference to gain a firsthand understanding of the existing conditions. While questions are not permitted during the event, your observations will be valuable for preparing your proposal.

Submit all questions through the formal RFI process, citing specific sections, pages, and paragraphs from the design or specification documents. This ensures clarity and allows the VA to provide consistent information to all bidders. Do not attempt to contact the AE or VA facilities engineering staff directly.

Develop a robust quality assurance plan and safety plan, as emphasized in the project objectives. The VA requires contractors to expedite planning and execution, so demonstrate how your firm will prevent interruptions and manage long-lead equipment procurement effectively. Your proposed schedule should work forward and backward from the longest lead item delivery date.