Bid guide
How to bid on a Nursing Telemetry Upgrade for the VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) needs a Philips Patient Information Center iX (PIC iX) telemetry system upgrade for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. This project involves upgrading and replacing patient monitoring, clinical display, and supporting infrastructure components.
The upgrade is necessary to address manufacturer end-of-support and end-of-life conditions, reduce cybersecurity and operational risks, and ensure continued OEM support, software compatibility, and regulatory compliance. The new solution must integrate with the existing Philips patient monitoring ecosystem and clinical workflows.
Key dates and what happens at the deadline
The deadline for all questions is July 31, 2026, at 4:00 PM ET. All questions must be submitted in writing by this time. Official answers will be provided through an amendment to the solicitation.
Quotes must be emailed to [email protected] no later than August 7, 2026, at 4:00 PM ET. Faxed or hand-carried quotes will not be accepted. There is a 4MB email limit for submissions. The government may make an award based solely on initial quotes received.
Who this opportunity suits
This opportunity is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees.
The solicitation specifies Philips Patient Information Center iX (PIC iX) upgrades and associated components, brand name only. This means the vendor must be able to provide new, current-generation, OEM-provided items directly supported by Philips Healthcare or OEM-authorized personnel. The solution must be fully compatible with existing Philips patient monitoring equipment and eligible for ongoing OEM support.
How to respond to this solicitation
To access the opportunity, click the “View original source” link on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.
Once you have reviewed the solicitation, prepare your quote. Ensure the Request for Quote (RFQ) is completed in its entirety, signed, and dated. Failure to do so may result in your quote not being considered for award. Email your completed quote to [email protected] by the deadline, keeping in mind the 4MB email limit.
Tips for a competitive response
Carefully review all line items and ensure your quote addresses each one with the specified Philips part numbers. Double-check that all software, hardware, accessories, and services are new, current-generation, and OEM-provided, as specified in the salient characteristics.
Since this is a brand-name-only requirement, clearly demonstrate your ability to provide Philips products and services directly from Philips Healthcare or through OEM-authorized channels. Highlight your experience with similar Philips systems and your capacity to provide OEM-authorized installation, configuration, validation, and project services.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.