How to bid on On-Call Annual Seeding and Mulching for NC Department of Transportation

What the agency is buying

The North Carolina Department of Transportation (NCDOT) is looking for vendors to provide on-call annual seeding and mulching services. These services will be performed along various primary and secondary roads within Division 1, which includes 14 counties in North Carolina. This is an opportunity for businesses specializing in landscaping and road maintenance to secure ongoing work with the state.

The solicitation number is 54-TJK-01-PR38034.

Key dates and deadlines

This Request for Proposals (RFP) was published on July 22, 2026. The deadline for submitting your response is August 12, 2026, at 2:00 PM ET. Responses must be mailed to the agency. It is crucial to ensure your response is received by the deadline, as late submissions are typically not considered.

Who this opportunity suits

This opportunity is suitable for firms with expertise in seeding, mulching, and general landscape maintenance, particularly those with experience working on road infrastructure projects. Vendors should be prepared to operate across multiple counties within NCDOT's Division 1. This is a facilities category contract, specifically for maintenance services.

A mandatory requirement for this bid is pre-qualification with the North Carolina Department of Transportation before you can submit a bid.

How to respond

To access the full solicitation documents and detailed response instructions, you need to visit the North Carolina electronic Vendor Portal (eVP). You can view the posting and its documents publicly without needing an account. However, responding to the bid requires you to follow the specific submission instructions provided in the solicitation.

Responses for this particular solicitation must be mailed. Ensure you complete the mandatory pre-qualification process before preparing your bid.

Tips for a competitive response

Given that this is an on-call service contract, highlight your capacity to respond quickly and efficiently to service requests across the specified 14 counties. Detail your experience with similar projects, especially those involving roadside vegetation management or large-scale mulching and seeding.

Since pre-qualification is mandatory, start that process immediately if you are not already qualified. Ensure all required forms and documentation are completed accurately and submitted on time. Pay close attention to any specific technical requirements for seeding and mulching, such as types of materials or methods, as outlined in the solicitation documents. Clearly articulate your understanding of the scope and your proposed approach to meet NCDOT's needs.