How to bid on the PACS System Upgrade for the Department of Veterans Affairs

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking a contractor to upgrade its Picture Archiving and Communication System (PACS). This system is crucial for managing and storing medical images, making this an important project for the VA's healthcare operations. For vendors, this represents an opportunity to work with a federal agency on a critical infrastructure upgrade.

Key dates and deadlines

A site visit is scheduled for July 29, 2026, at 9:00 a.m. in Building 13. Questions regarding the solicitation are due by August 6, 2026, at 1:00 p.m. Eastern Time. The final deadline for proposal submissions is August 19, 2026, at 1:00 p.m. Eastern Time. All times are Eastern Time.

Who this opportunity suits

This opportunity is suitable for construction firms with experience in medical facility upgrades, particularly those involving specialized IT infrastructure like PACS systems. Vendors with a background in healthcare technology integration or similar construction projects would be well-suited to respond to this solicitation.

How to respond

To access the solicitation details, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all associated documents, though this is not always required for every bid.

Tips for preparing a competitive response

Attend the scheduled site visit on July 29, 2026, to gain a clear understanding of the existing system and the scope of work required. This is a valuable opportunity to ask questions and assess the environment firsthand. Submit any questions you have by the August 6, 2026, deadline to ensure you receive official clarification from the VA.

When preparing your proposal, clearly outline your firm's experience with similar PACS system upgrades or complex medical IT infrastructure projects. Detail your proposed approach, including your project management plan, technical expertise, and how you will minimize disruption to VA operations during the upgrade process. Ensure all required documentation is complete and submitted by the August 19, 2026, deadline.