Bid guide
How to bid on 40,000-hour Overhaul Maintenance Trane Chiller #1 for the Department of State
What the agency is buying and why it matters
The U.S. Department of State, specifically the U.S. Embassy in Jakarta, is seeking a contractor to perform 40,000-hour overhaul maintenance on Trane Chiller #1. This chiller is located on the 11th floor of the embassy building.
This is an opportunity for businesses specializing in large-scale HVAC equipment maintenance, particularly Trane chillers, to secure a contract with the U.S. government for work at an overseas facility.
Key dates and what happens at the deadline
The solicitation was published on July 24, 2026. All proposals must be submitted by August 21, 2026, at 12:00 p.m. Jakarta time (which is 1:00 AM ET).
Proposals received after this deadline will not be accepted. The government intends to award a contract based on initial quotations, potentially without further discussions, to the responsible company offering the lowest acceptable price.
Who this opportunity suits
This opportunity is suitable for companies with expertise in the overhaul and maintenance of large industrial chillers, specifically Trane equipment. Vendors should have the capability to perform work at an international location, such as Jakarta, Indonesia.
The relevant category for this work is equipment maintenance, particularly for heating, ventilation, and air conditioning (HVAC) systems.
How to respond to this solicitation
To respond, you must submit your complete proposal in English electronically to [email protected]. Your submission must include the completed SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), and any additional information required in Section 3 of the solicitation. You must also provide proof of your registration in the System for Award Management (SAM).
Proposals should be in MS-Word, MS-Excel, or Adobe Acrobat (PDF) file formats. Each email attachment must not exceed 30MB. If your total submission is larger than 30MB, you must send it in separate emails with attachments under the 30MB limit.
Practical tips for preparing a competitive response
Ensure your SAM registration is active and current before submitting your proposal, as failure to be registered can lead to your proposal being deemed non-responsible. Review all sections of the solicitation carefully, especially Section 3, to ensure you include all required information and documentation.
Pay close attention to the pricing section to ensure accuracy and competitiveness. Since the government intends to award based on initial quotations, your first offer should be your best offer. Double-check all file sizes and formats before emailing your submission to avoid any technical issues that could prevent your proposal from being considered.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.