How to bid on Maintenance Flooring Repairs and Installation for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is looking for contractors who can provide maintenance flooring repair and installation services. This includes work with luxury vinyl tile, carpet tile, rubber base, and subfloor preparation. The services are needed for VA sites in Reno, Gardnerville, Fallon, Winnemucca, Nevada, and Susanville, California.

This is a Request for Information (RFI), also known as a Sources Sought announcement. The VA is gathering information from potential vendors to help them decide on a future procurement strategy. While this is not a direct solicitation for a contract, responding can position your company for future opportunities with the VA.

Key dates and what happens at the deadline

Responses to this RFI are due by August 13, 2026, at 6:00 PM ET (3:00 PM PST). All responses must be submitted via email to [email protected] by this deadline. Failure to provide the requested information will mean your company is not considered a viable source for this opportunity.

Who this opportunity suits

This opportunity is suitable for flooring contractors, especially those with experience in commercial or hospital environments. The applicable NAICS code is 238330, Flooring Contractors, with a small business size standard of $19 million. The VA is interested in businesses of various socioeconomic statuses, including small businesses, Service-Disabled Veteran Owned Small Businesses (SDVOSB), and Veteran Owned Small Businesses (VOSB).

Contractors should have experience with luxury vinyl tile, carpet tile, and rubber base, including subfloor preparation and repair. The VA also requires contractors to have a physical location within 50 miles of the Ioannis A. Lougaris VA Medical Center in Reno, NV, and be able to respond to emergencies within 24-48 hours and non-emergencies within two weeks.

How to respond to this RFI

To respond, you must email your information to [email protected] by the deadline. Your email should include your company's socioeconomic status, legal name, Unique Entity ID (UEI) from SAM.gov, and primary point of contact details. You must also provide a capabilities statement detailing your experience with maintenance flooring services, specifically mentioning work with luxury vinyl tile, carpet tile, rubber base, and subfloor preparation in commercial or hospital settings.

Additionally, specify your installation team's experience and certifications. You need to confirm if your company meets the location and response time requirements, confirm you are a commercial/hospital flooring contractor with your own hired employees (no temporary laborers), and that staff are US citizens or have work permits. Provide hourly labor rates (standard, time and a half, overtime) and material specifications and costs for LVT, carpet tile, and rubber base. List similar past projects and address the Limitations on Subcontracting requirements, indicating which services you will perform with your own personnel and any intended subcontracting percentages. Include your GSA Contract Number if applicable. Reference RFI number 36C26127Q0015 in all correspondence.

Practical tips for preparing a competitive response

When preparing your response, be thorough and directly address each item requested by the VA. Provide specific examples of your experience, especially those that highlight your work in commercial or hospital settings, as this is a key requirement. Clearly state how your company meets the geographical and response time requirements.

Ensure all your company information, including your UEI and socioeconomic status, is accurate and up-to-date. Pay close attention to the details regarding labor rates and material specifications, providing all requested costs and complying with VA Technical Information Library standards for materials. Even though this is an RFI, a well-structured and detailed response demonstrates your company's professionalism and capability, which can be beneficial for future solicitations.