How to bid on Olympus Integrated Operating Room and Endoscopy System for VA

What the VA is buying and why it matters

The Department of Veterans Affairs is seeking an unrestricted quote for an Olympus brand-name-or-equal integrated operating room and endoscopy video system, along with endoscopic instruments. This equipment will be used at the VA Gulf Coast Veterans Health Care System in Biloxi, Mississippi.

This is an opportunity for vendors specializing in medical equipment, particularly integrated operating room systems and endoscopy technology, to provide essential tools for veteran healthcare. The period of performance is from August 31 through December 30, 2026.

Key dates and what happens at the deadline

A site visit is scheduled for August 4, 2026, at 1:00 PM Central Standard Time at the VA Gulf Coast Veterans Health Care System. While attendance is highly encouraged, it is not required to submit a quotation. RSVP for the site visit by emailing [email protected] and [email protected] with your company name, attendee names, phone, and email.

All questions regarding this solicitation must be submitted via email to Anthony Marion at [email protected] no later than 10:00 AM Central Time on August 6, 2026. Quotes are due no later than 10:00 AM Central Time on August 19, 2026, and must be submitted electronically via email to Anthony Marion at [email protected].

Who this opportunity suits

This opportunity is suitable for firms in the healthcare equipment and medical device industry. The North American Industry Classification System (NAICS) code is 339112, covering Surgical Appliance and Supplies Manufacturing, with a size standard of 1000 employees. This is an unrestricted solicitation, meaning businesses of all sizes can compete.

Vendors with experience in providing and integrating advanced operating room and endoscopy systems, particularly those familiar with Olympus products or equivalent high-quality alternatives, will find this bid relevant.

How to respond to this solicitation

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may or may not need a free account to view the documents.

Quotes must be submitted electronically via email to the Contracting Officer, Anthony Marion, at [email protected] by the deadline. Ensure your submission includes a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items.

Tips for a competitive response

Carefully review all solicitation documents, including FAR and VAAR clauses, to ensure full compliance. Since this is a brand-name-or-equal solicitation, clearly demonstrate how your proposed alternative meets or exceeds the specifications of the Olympus system. Provide detailed technical specifications and performance data for your offering.

Attending the site visit is highly encouraged to understand the specific installation environment and integration requirements at the VA Gulf Coast Veterans Health Care System. This insight can help you tailor your quote to address potential challenges and provide a more accurate and competitive price. If you cannot attend, review the Government's summary of questions and answers from the site visit.

Ensure your quote is submitted well before the deadline to avoid any last-minute technical issues with email submission. Double-check that all required forms and certifications are completed and included in your submission.