How to bid on the 2027 VASAP Training Conference for the Commission on VASAP

What the Commission is buying

The Commission on VASAP seeks a venue for its annual training conference, August 3–5, 2027. The proposal must cover lodging, meals and refreshments for up to 150 participants; meeting and breakout rooms; registration and storage space; audiovisual equipment; exhibit tables with power; and water stations.

This opportunity may suit a venue able to provide the requested lodging, catering, meeting facilities, and event equipment in one proposal. Only proposals submitted directly by the venue will be considered; third-party submissions are not permitted.

Key date and submission deadline

Proposals are due November 20, 2026, at 12:00 PM ET. Submit through eVA before the deadline. The posting says proposals submitted by other means will not be considered.

Who this opportunity suits

This RFP is for venues that can host up to 150 people and provide the conference services and facilities described in the posting. A venue should be prepared to address lodging, food and refreshments, classroom-style meeting space, two breakout rooms, audiovisual needs, exhibit tables, registration space, storage, and water stations.

How to access and submit a response

Open solicitation 129683 on eVA, Virginia’s eProcurement portal, using the “View original source” option. Allow the posting to load, then review it; viewing is public and does not require an account.

To respond, sign in with a free eVA vendor account and submit the proposal as an attachment through eVA. Include itemized pricing in the attachment and enter the total cost of the entire proposal in the posting’s line item section. The proposal must come directly from the venue.

Prepare a clear, complete proposal

Organize the response around the services and dates in the RFP. State what the venue will provide for each conference day, including lodging for August 3 and 4, meals and refreshments for August 4 and 5, and room and equipment setup.

Check that the proposal includes itemized pricing and that the total entered in eVA matches the proposal total. Before submitting, confirm that the attachment is included, the line item section is completed, and the response has been submitted through eVA before the deadline.