How to bid on HVAC Replacement for Henry County Board of Education

What the agency is buying

The Henry County Board of Education is seeking contractors to replace and upgrade HVAC systems and the central plant in McDonough, Georgia. This project involves comprehensive updates to air conditioning units, furnaces, heat pumps, boilers, pumps, piping, controls, and related gas and electrical connections. Existing ductwork will be reused where possible.

Key dates and deadlines

The deadline to submit your bid is August 6, 2026, at 3:00 PM ET. An optional pre-bid meeting is scheduled for July 23, 2026, at 10:00 AM ET. This meeting will be held at Operations-Henry County Schools, 396 Tomlinson Street, McDonough. Attending the pre-bid meeting can provide valuable insights, though it is not mandatory.

Ensure all required documents are submitted before the deadline. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for construction firms with expertise in HVAC system replacement and upgrades, including central plant components. Contractors experienced with integrating new equipment into existing DDC controls systems and modifying gas and electrical connections will find this project aligns with their capabilities. Firms familiar with school or public building infrastructure projects in Georgia are particularly well-suited.

How to respond

To access the full bid documents and instructions, you need to go to the Georgia Procurement Registry (GPR). Viewing the posting and its document list is public and does not require an account. Some Georgia events route documents and responses to an external “Event Link”; otherwise, submit as the posting directs before the deadline. The point of contact for this solicitation is Lynn Lewis.

Practical tips for preparing your response

Carefully review all specifications to ensure your proposal addresses every component of the HVAC replacement and upgrade, including the central plant. Pay close attention to requirements for integrating new equipment with existing DDC controls and modifications to gas and electrical connections.

If you attend the optional pre-bid meeting, take detailed notes and ask clarifying questions. This can help you understand the agency's expectations and identify any potential challenges. Ensure your bid reflects a clear understanding of the scope, including the reuse of existing ductwork where feasible. Double-check all submission requirements and deadlines to avoid disqualification.