Bid guide
How to bid on Public Defender Scanning Services for Catoosa County Government
What Catoosa County is buying
Catoosa County Government in Georgia is seeking qualified vendors to provide records digitization services for its Public Defender's Office. This project involves scanning, formatting, indexing, and shredding of records.
This is an opportunity for businesses specializing in document management and digitization to work with a local government agency.
Key dates and deadlines
The solicitation was published on July 28, 2026. If you have written questions, they must be submitted by 12:00 noon on Friday, August 21, 2026. Responses to inquiries will be published on Monday, August 24, 2026.
The deadline for submitting your proposal is Thursday, August 27, 2026, at 2:00 p.m. EST. Proposals received after this time will not be accepted. Bids will be publicly opened and read aloud at the deadline.
Who this opportunity suits
This opportunity is suitable for technology firms and service providers with expertise in document scanning, digital formatting, indexing, and secure shredding services. Vendors should be capable of handling sensitive government records.
The project requires a vendor to manage the entire digitization process, from physical document handling to digital organization and disposal.
How to respond
Bid documents are available on the Catoosa County website. You must submit two sealed copies of your proposal. These can be delivered in person, by mail, or via overnight delivery service.
Send your sealed proposals to the office of the Board of Commissioners, 800 LaFayette Street, Ringgold, GA 30736. The envelope must clearly state "RFP: 2026-18 Public Defender Scanning Services" and include your firm's name, address, and license information if applicable. Only written inquiries will receive a response, sent to [email protected].
Tips for a competitive response
Carefully review all bid documents to ensure your proposal addresses every requirement for scanning, formatting, indexing, and shredding. Clearly outline your proposed methodology for each service.
Highlight your experience with similar government or sensitive document digitization projects. Provide details on your equipment, software, and security protocols for handling confidential records. Ensure your submission is complete and delivered on time, following all sealing and labeling instructions.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Catoosa County Government; the original posting controls.