How to bid on Pension Administration System Modernization for Fairfax County Schools

What Fairfax County Schools is buying

Fairfax County Schools is looking for a new Pension Administration System (PAS). This system will manage pension benefits for retired employees of the Educational Employees’ Supplementary Retirement System of Fairfax County (ERFC). This is an opportunity for technology vendors to provide a critical system for managing retirement benefits.

The new system will support the administration of pension benefits for certain employees of the Fairfax County Public Schools in Fairfax County, Virginia. The school system is assisting with this Request for Proposal (RFP) process.

Key dates and what happens at the deadline

The solicitation was published on July 20, 2026. All proposals must be submitted by August 07, 2026, at 12:00 PM ET. It is important to submit your proposal on time, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for technology firms specializing in pension administration systems, financial software, or large-scale database management solutions. Vendors with experience in public sector or educational institution clients may find this particularly relevant. The work location is Fairfax County Public Schools, 8115 Gatehouse Road, Falls Church, VA 22042.

How to respond

To access the full details and respond to this solicitation, you need to use Virginia's eProcurement portal, eVA. The solicitation number is 123225. You can view the original source by clicking the provided link, which will open the solicitation on eVA. Viewing the posting is public and does not require an account.

To submit a proposal, you must sign in with a free eVA vendor account. Make sure to complete your registration and sign in before the August 07, 2026, 12:00 PM ET deadline.

Practical tips for a competitive response

When preparing your proposal, clearly demonstrate your understanding of pension administration processes and the specific needs of a large educational system. Highlight any experience you have with similar systems or clients, especially those involving complex benefit structures.

Focus on how your proposed system will improve efficiency, accuracy, and user experience for Fairfax County Schools. Ensure your proposal is well-organized, addresses all requirements outlined in the RFP, and provides a clear implementation plan. Pay close attention to any technical specifications or integration requirements mentioned in the full solicitation documents.