How to bid on MSG Cook Services for the U.S. Embassy The Hague (State, Department of)

What the Embassy is buying

The U.S. Embassy in The Hague, Netherlands, is seeking a company to provide MSG Cook Services. This is an opportunity for businesses specializing in food service and catering to support diplomatic operations abroad.

The U.S. Government intends to award a contract or purchase order to a responsible company that submits an acceptable offer at the lowest price. This means pricing will be a significant factor in the award decision.

Key dates and deadlines

The solicitation was published on July 20, 2026. A pre-quotation conference will be held on August 5, 2026, at 10:00 AM local time at the U.S. Embassy in Wassenaar. If you wish to attend this conference or request additional information, you must contact the embassy by August 3, 2026, at 4:00 PM local time.

All quotations are due electronically by August 20, 2026, at 5:00 PM local time. No quotations will be accepted after this deadline.

Who this opportunity suits

This opportunity is suitable for firms with experience in providing cook or catering services, particularly those capable of operating in an embassy or similar institutional setting. Vendors should be prepared to meet the specific requirements for MSG Cook Services.

The solicitation is categorized under facilities, indicating a need for services that support the operational infrastructure of the embassy.

How to respond

To access the full solicitation, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents.

Quotations must be submitted electronically to [email protected]. Ensure your submission references Solicitation Number 19NL8026Q0007. All proposals must be in English and incomplete proposals will not be accepted. Acceptable file formats are MS Word 2007/2010, MS Excel 2007/2010, or Adobe Acrobat (PDF).

The total file size for your submission must not exceed 30MB. If your submission is larger, you must send it in separate files attached to separate emails, with each file not exceeding 30MB. You must also submit a completed SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, any additional information required in Section 3, a completed IRS Form W-14, and proof of SAM registration.

Tips for a competitive response

Carefully review all sections of the Request for Quotations (RFQ), especially Section 3 for instructions and Section 1 for pricing. Since the award will be based on the lowest acceptable price, ensure your pricing is competitive while still allowing you to deliver high-quality services.

Attend the pre-quotation conference if possible. This is an excellent opportunity to ask questions directly to the embassy staff and gain a clearer understanding of their expectations. If you cannot attend, make sure to submit any questions in advance by the August 3 deadline.

Ensure all required forms, including SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, and IRS Form W-14, are fully completed and accurate. Proof of SAM registration is mandatory, so confirm your registration is active and up to date well before the submission deadline. Incomplete proposals will not be accepted.