How to bid on a vital signs/defibrillator monitor for the Department of Defense

What the agency is buying

The Department of Defense needs one vital signs/defibrillator monitor, one single-bay charger, and two rechargeable batteries. These items will be shipped to Westhampton Beach, New York. The monitor must meet specific ZOLL product specifications or provide an equal alternative.

This is a firm-fixed-price contract. Delivery is required 90 days after the order is received. The award will go to the responsible offeror with the lowest price that meets all technical requirements and delivery timelines.

Key dates and deadlines

This solicitation was published on July 30, 2026. All quotes must be submitted by August 17, 2026, at 4:00 PM ET. Quotes must remain valid for at least 90 days from the submission deadline.

Who this opportunity suits

This opportunity is suitable for healthcare equipment suppliers, medical device manufacturers, or distributors specializing in critical care monitoring and resuscitation equipment. Vendors should be able to supply high-end, rugged vital signs/defibrillator monitors and related accessories.

The product must meet specific technical characteristics for integrated patient monitoring, defibrillation, pacing, and advanced vital sign capabilities, including ECG, pulse oximetry, blood pressure, capnography, and temperature monitoring. The device also requires a five-year warranty.

How to respond

To respond, you must email your quote to MSgt Sara Luna at [email protected] and CC: [email protected] by the deadline. Your quote must include pricing for all line items (CLINs), an estimated shipping timeline, and your company's CAGE code.

Ensure your proposed product meets or exceeds all listed salient physical, functional, and performance characteristics. Failure to meet any of these will result in a technically unacceptable proposal. If proposing an 'or equal' substitute, you must prove it meets all characteristics of the requested part numbers.

Tips for a competitive response

Carefully review the technical specifications for the vital signs/defibrillator monitor (CLIN 0001) and the single-bay charger (CLIN 0002). If you are offering an 'or equal' product, provide clear documentation demonstrating how your product meets every specified characteristic. Do not assume the agency will infer compliance.

Ensure your quote includes pricing for all three line items: the monitor, the charger with batteries, and shipping charges (CLIN 0003). Clearly state your estimated shipping timeline and confirm your CAGE code is included. Double-check that your quote will be valid for at least 90 days as required.