Bid guide
How to bid on OCE TDS700 printer/scanner maintenance for the City of Philadelphia
What the City of Philadelphia is buying
The City of Philadelphia is seeking a one-year maintenance contract for an OCE TDS700 printer/scanner. This contract will cover travel, inspection, labor, and replacement parts for repairs. Consumables like ink and cartridges are not included.
The service period for this agreement runs from August 1, 2026, through June 30, 2027. This is a micro purchase order, and the City will award it as a whole or by line item to the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for an award.
Key dates and what happens at the deadline
This solicitation was published on July 31, 2026. The deadline for submissions is August 13, 2026, at 12:00 AM ET. All responses must be submitted before this time.
After the deadline, the City of Philadelphia will review the submitted bids. The award will go to the lowest responsive and responsible bidder. Do not deliver services until you are officially notified by the department.
Who this opportunity suits
This opportunity is suitable for businesses specializing in office equipment maintenance, particularly those with experience servicing OCE TDS700 printer/scanner models. Firms that can provide comprehensive maintenance, including parts and labor, will find this relevant.
This falls under the facilities category, specifically for equipment maintenance. Vendors should be prepared to cover all aspects of repair and inspection for the specified equipment.
How to respond to this solicitation
To access the full solicitation documents, view the original source on PHLContracts, the City of Philadelphia procurement portal. The bid details page is public and does not require a sign-in to view documents.
If you wish to submit an electronic quote, you will need to register a free vendor account on the PHLContracts portal. Alternatively, you can follow the specific submission directions provided within the bid documents. Ensure your submission is complete and submitted before the deadline.
Tips for preparing a competitive response
Carefully review all requirements in solicitation B2727612 to ensure your bid is fully compliant. Pay close attention to the scope of work, especially what is included and excluded from the maintenance contract, such as consumables.
Since the award will go to the lowest responsive and responsible bidder, ensure your pricing is competitive while still allowing you to deliver high-quality service. Clearly itemize your costs if requested, and confirm that your quote covers all specified items to remain eligible for award. Highlight your experience with similar equipment maintenance contracts.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Philadelphia; the original posting controls.