How to bid on the Well 153 pump for Rancho California Water District

What the District is buying

Rancho California Water District is seeking bids for a new, fully assembled vertical turbine pump system for Well 153 in Temecula. The equipment must include a 125 HP vertical hollow-shaft motor and meet a design point of 2,000 GPM at 185 feet of total dynamic head, with minimum pump efficiency of 83.6 percent.

The purchase includes delivery and technical support during startup and field testing. It does not include installation, startup operations, testing, adjustments or corrective fieldwork; District personnel or others under a separate contract will handle those tasks. The District will provide the fabricated steel discharge head and motor steady bushing.

Key date and bid deadline

The solicitation was published October 26, 2026. Bids are due November 11, 2026, at 5:00 PM ET.

Submit your electronic bid through PlanetBids before the deadline. The supplied information does not state what happens to late bids, so plan to submit early and confirm the portal shows your response as submitted.

Who this opportunity may suit

This opportunity may suit pump manufacturers, authorized equipment suppliers and firms experienced in furnishing and assembling deep-set, water-lubricated vertical turbine pump systems for water wells.

A strong fit would include the ability to meet the specified hydraulic duty point, efficiency, material, coating and NSF/ANSI 61 requirements, along with the capacity to provide a qualified representative for field technical support.

How to access and submit the bid

The solicitation is RFB 263-2026, posted by the District’s Procurement Department on PlanetBids. Open the listing through the “View original source” option to see the public scope, dates and document list. PlanetBids may ask you to complete a “confirm you are human” check before the page loads.

To download the documents, receive addenda and bid electronically, register a free PlanetBids vendor account with Rancho California Water District. Submit your bid through the portal before the due date.

Prepare a complete, competitive response

Review the full bid documents and Exhibit A, including every applicable material, coating and NSF/ANSI 61 requirement. Check for addenda before submitting, and make sure your response addresses each requested item in the bid documents.

Show clearly how the proposed assembly meets the 2,000 GPM at 185 feet TDH design point and minimum 83.6 percent efficiency. The operating duty point must fall to the right of the pump’s Best Efficiency Point. The stated hydraulic performance expectation is ANSI/HI 14.6.4, Grade 1B, with the equipment meeting design-point conditions within ±5 percent; factory hydraulic performance testing is not required.

Explain how your firm will provide the required qualified representative for initial startup, commissioning and field performance testing, and how it will respond to equipment deficiencies within 48 hours with technical assistance and coordination of replacement parts. Keep the proposed work aligned with the equipment procurement and technical-support scope, rather than including installation or commissioning work.