Bid guide
How to bid on vending services for SamTrans in Millbrae
What SamTrans is buying
San Mateo County Transit District (SamTrans) seeks an established vending provider to place, stock, service and later remove snack, food and beverage machines at four agency offices in Millbrae, Menlo Park and San Jose.
Each agency intends to sign a separate agreement that generates commission for that agency. Each agreement has a five-year base term, with up to three one-year options.
Key dates and the deadline
The RFP was published October 30, 2026. A pre-bid meeting is scheduled for November 6, 2026, at 1:00 PM.
Proposals are due December 10, 2026, at 5:00 PM ET. Submit electronically through PlanetBids before the deadline; a late response may not be considered.
Who this opportunity suits
This RFP is suited to established vending machine product and service providers that can handle machine placement, food and beverage stocking, ongoing service and removal across multiple office locations.
Vendors should also be prepared to propose arrangements for separate agreements and agency commissions.
How to access and respond
Click “View the original posting” to open the solicitation on SamTrans’ PlanetBids portal. The scope, dates and document list are public. PlanetBids may ask you to complete a quick human-verification check before the page loads.
To download documents, receive addenda and submit electronically, register a free PlanetBids vendor account with this agency. Review the documents and submit your proposal through the portal before the due date.
Prepare a clear, practical proposal
Use the solicitation documents to confirm the required products, service expectations and details for each location. Organize your response so evaluators can readily see how you will place, stock, service and remove the machines.
Review the proposed commission and separate-agreement arrangements carefully. Check the portal for addenda, allow time to complete electronic submission, and verify that your proposal is submitted before the deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from San Mateo County Transit District (SamTrans); the original posting controls.